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Job ID: 188996

Library Assistant, The Robbins Collection (6761C), Berkeley Law - 33712
University of California, Berkeley

Date Posted Jul. 5, 2022
Title Library Assistant, The Robbins Collection (6761C), Berkeley Law - 33712
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Library

Library Assistant, The Robbins Collection (6761C), Berkeley Law - 33712

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

UC Berkeley's School of Law is one of the nation's great centers for legal education, ever exploring and pushing new intellectual boundaries while tackling urgent, real-world issues. The law school is also known for its vibrant and engaged community of students and scholars who are committed to providing leadership and making a difference on problems of local, national and global import. Currently ranked among the top law schools in the country, the School of Law has ambitious development goals as it looks to continue producing leaders in law, government, and society.

The mission of the Robbins Collection Research Center is to promote and sponsor comparative research and study in the fields of religious and civil law. The Robbins Collection houses more than 340,000 titles on such topics as civil law, comparative law, jurisprudence, legal history, and religious law encompassing the canon law of the Roman and Greek churches, Jewish law and Islamic law. The Robbins Collection's holdings include more than 300 manuscript books, more than 300 incunables, more than 150 manuscript documents and fragments, electronic resources for historical legal research, and microfilms of the Canon and Roman law manuscripts in the Vatican Library. For more information on the Robbins Collection, see


Circulation and User Registration
  • Serve at the reference desk point of contact providing full range of services to researchers using the Robbins Collection in a general circulation/reserve setting, including answering routine informational questions, handling routine complaints and performing routine circulation and lending functions. Opens and closes the reading room as needed. Following established written procedures, registers readers to use Robbins materials and provides necessary introductory information and instruction. Verifies user ID and researcher registration and log visitor's in-out times daily in the user database. Explains rules and procedures of the reading room to researchers and monitors area for compliance. Implements security protocols, including screening exiting users' bags, and continually monitoring the room and enforcing the reading room. Performs light housekeeping duties, such as taking out trash, vacuuming, and dusting. Performs other library projects within the scope of this classification as assigned. Instructs readers in the handling of rare and fragile materials, verbally intervening when necessary to safeguard the collections or escalating the situation to a manager if required. Retrieves rare books from, and return them to, a climate-controlled vault. Performs re-shelving and shelf-reading duties. Coordinates the reading room visitor's calendar and schedules appointments/reservations for the reading room. Shares calendar with staff as appropriate.

Provides clerical support to the Publications Department within The Robbins Collection
  • Processes orders and payments. Resolves routine shipping, invoicing and payment. Maintains a vendor and newsletter contacts database. Sends out annual newsletter and resolves bounce backs or undeliverable messages.

Bibliographic Checking
  • Collaborates with Reference staff in providing and interpreting bibliographic information to researchers using the library's catalogs and materials.

Other Responsibilities
  • Manages facilities and equipment for the Robbins Collection and report issues to Supervisor and/or Facilities Department accordingly. Places orders for supplies or equipment as directed. Tracks warranty and vendor information as needed. Monitors HVAC temperature and humidity numbers in climate-controlled rooms; reports abnormalities or concerns to Assistant Director. Assists with miscellaneous projects, such as book inventory, mold checks on rare books and manuscripts, barcoding, catalog accuracy, catalog number conversions. Assists with events, travel bookings and visiting scholars support as needed. Participates in performance development and training opportunities.

Required Qualifications
  • Demonstrated excellent customer service experience and commitment to high quality public service. Ability to follow, implement and enforce a broad range of policies, procedures and local practices. Ability to complete detailed work accurately and complete projects on time. Ability to work independently and with others, including across organizational lines. Proficiency with standard office software and equipment (such as Google suite, Microsoft Office, and video conference platforms). Ability to learn new computer programs and software systems. Excellent written and oral communication skills to communicate effectively with people of various backgrounds. Solid organizational skills. Ability to work efficiently with frequent interruptions. Ability to establish and maintain effective working relationships and be an effective team-oriented member of the unit. Must be committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome, and included. Must demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.

Education/ Training
  • Prior experience performing clerical and/or administrative duties. Experience working or assisting in a library setting.

Preferred Qualifications
  • Experience working in an academic library. Experience processing library collections and/or maintaining library stacks. Familiarity with and/or ability to learn UC Berkeley business processes: T&E reimbursement system, Connexxus, BearBuy, Direct Bill ID and reimbursing international visitors. Demonstrated ability to display a calm demeanor when assisting users or employees and/or while under pressure to meet deadlines. Experience working with an integrated library system. Knowledge of and/or ability to learn the disciplines of Law, History or Classics. Ability to work with and/or ability to learn materials in languages other than English and in non-Roman alphabet and proficient in Latin and at least one modern language, other than English, that is relevant to Robbins Collection materials (e.g., Italian, French, German, Greek, Spanish, Hebrew). Awareness of legal, ethical and practical issues affecting public services in an academic library.

Salary & Benefits
  • This is a part-time, limited (temporary), 30 hours per week role for 1 year.
  • This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $21.28 - $23.22 (Step 3.0 - 7.0).
  • For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.

Other Information

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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