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Job ID: 127626

Front Office and Administrative Assistant
University at Buffalo, The State University of New York

Date Posted Aug. 13, 2019
Title Front Office and Administrative Assistant
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department U.B. Foundation
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

The position provides support for the overall office needs of the University at Buffalo Foundation, Inc., including welcoming visitors, directing telephone inquiries, restocking supplies, and ensuring equipment is operational.

Responsibilities for this position include:

General Office Support – 60%

  • Greet visitors and meeting attendees as well as respond to routine inquiries
  • Answer and direct general telephone inquiries
  • Accept deposits, including counting cash and providing receipts
  • Maintain daily check log, separating by source of revenue receipt
  • Open and distribute incoming mail
  • Prepare outgoing mail and parcels for pickup, with most parcels under 10 pounds
  • Diagnose operational issues with equipment and office/facility
  • Arrange for repairs as needed
  • Maintain, order and restock office supplies
  • Coordinate end of day procedures, including locking of the office and building
  • Process various central office invoices for payment
  • Complete annual space survey
  • With guidance from Benefits team, help organize staff recognition luncheons and functions
  • Other general support duties as assigned

Administrative Assistant – 40%
  • Provide administrative support to senior management team as requested; tasks may include but are not limited to correspondence, calendar maintenance, and notary services
  • Organize and mail daily gift receipts
  • Aid other departments (Revenues, Benefits, Accounts Payable, Payroll and Accounting) with tasks and functions as needed to ensure prompt customer service to internal and external constituents.

Tasks may include but are not limited to mailings, scanning, filing and data entry.

Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

Please see the job description for contact details
pertaining to this university job announcement.


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