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Overview

The Administrative Coordinator, Hirsh Health Sciences Library position provides administrative support to the library staff and assists in coordinating library facilities and administrative services. 

What You'll Do

• Provide general guidance and explanation of departmental policies and procedures and serve as a source of problem-solving staff and other constituents
• Submit weekly payroll via the Peoplesoft System; enter and maintain time-off tracking records
• Compile and submit electronic journals for interdepartmental charges in the Peoplesoft Financials system, initiate purchases, maintain records of receipts and invoices
• Review, adjust, and approve procurement card charges in the Peoplesoft system
• Assist in establishing, communicating, and implementing administrative policies and procedures
• Maintain and purchase office supplies
• Process HR documents
• Coordinate conference travel and/or meeting registration for library staff members
• Perform routine maintenance of assigned portions of the library’s webpage
• Participate on the Public Relations Committee, including generating assigned content for the library’s blog, infoscreen, and social media accounts
• Assist in planning library events
• Staff the Library Service desk regularly for 4-6 hours, and provide other coverage as needed
• Work with Circulation and Collections to assess equipment needs and facilitate purchasing of electronics
• Assist the Library Administrator, Associate Director, and Director as needed
• Take minutes at Management Team and Student Library Advisory Committee meetings
• Participate in special projects as needed

What We're Looking For

Basic Requirements: 

• Years of related experience required: 1-3 years
• Required education: B.A. or B.S.      
• Required computer/technical skills: Familiarity in MS Office Suite, in particular Word, Excel, and Outlook
• Very strong verbal and written communication skills and a demonstrated high level of good judgment, analytical and problem-solving skills
• Must be helpful, approachable and flexible
• Ability to work collaboratively in a team and independently
• Exhibit enthusiasm and initiative, and the ability to prioritize diverse responsibilities and meet deadlines
• Good organizational skills, and detail oriented

Preferred Qualifications:

• Experience with editing, familiarity with Adobe Photoshop
• Proficiency in MS Office, Excel, and PeopleSoft (HR and Financial)
• Proficiency with Social Media platforms, especially Instagram and Twitter
• Interest in libraries a plus

Pay Range

Minimum $25.80, Midpoint $30.95, Maximum $36.10
 

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.