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Job ID: 214388

Administrative Coordinator
Tufts University

Date Posted May 31, 2023
Title Administrative Coordinator
University Tufts University
Medford, MA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Administrative Support/Services


The Administrative Coordinator, Hirsh Health Sciences Library position provides administrative support to the library staff and assists in coordinating library facilities and administrative services. 

What You'll Do

  • Provide general guidance and explanation of departmental policies and procedures and serve as a source of problem-solving staff and other constituents
  • Submit weekly payroll via the Peoplesoft System; enter and maintain time-off tracking records
  • Compile and submit electronic journals for interdepartmental charges in the Peoplesoft Financials system, initiate purchases, maintain records of receipts and invoices
  • Review, adjust, and approve procurement card charges in the Peoplesoft system
  • Assist in establishing, communicating, and implementing administrative policies and procedures
  • Maintain and purchase office supplies
  • Process HR documents
  • Coordinate conference travel and/or meeting registration for library staff members
  • Perform routine maintenance of assigned portions of the library’s webpage
  • Participate on the Public Relations Committee, including generating assigned content for the library’s blog, infoscreen, and social media accounts
  • Assist in planning library events
  • Staff the Library Service desk regularly for 4-6 hours, and provide other coverage as needed
  • Work with Circulation and Collections to assess equipment needs and facilitate purchasing of electronics
  • Assist the Library Administrator, Associate Director, and Director as needed
  • Take minutes at Management Team and Student Library Advisory Committee meetings
  • Participate in special projects as needed

What We're Looking For

Basic Requirements


  • Years of related experience required: 1-3 years
  • Required education: B.A. or B.S.      
  • Required computer/technical skills: Familiarity in MS Office Suite, in particular Word, Excel, and Outlook
  • Very strong verbal and written communication skills and a demonstrated high level of good judgment, analytical and problem-solving skills
  • Must be helpful, approachable and flexible
  • Ability to work collaboratively in a team and independently
  • Exhibit enthusiasm and initiative, and the ability to prioritize diverse responsibilities and meet deadlines
  • Good organizational skills, and detail oriented

Preferred Qualifications:


  • Experience with editing, familiarity with Adobe Photoshop
  • Proficiency in MS Office, Excel, and PeopleSoft (HR and Financial)
  • Proficiency with Social Media platforms, especially Instagram and Twitter
  • Interest in libraries a plus

Pay Range

Minimum $25.80, Midpoint $30.95, Maximum $36.10

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

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Contact Information

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pertaining to this university job announcement.


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