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Job ID: 214388

Administrative Coordinator
Tufts University


Date Posted May 31, 2023
Title Administrative Coordinator
University Tufts University
Medford, MA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Coordinator
  • Administrative Support/Services
 
 

Overview

The Administrative Coordinator, Hirsh Health Sciences Library position provides administrative support to the library staff and assists in coordinating library facilities and administrative services. 


What You'll Do

  • Provide general guidance and explanation of departmental policies and procedures and serve as a source of problem-solving staff and other constituents
  • Submit weekly payroll via the Peoplesoft System; enter and maintain time-off tracking records
  • Compile and submit electronic journals for interdepartmental charges in the Peoplesoft Financials system, initiate purchases, maintain records of receipts and invoices
  • Review, adjust, and approve procurement card charges in the Peoplesoft system
  • Assist in establishing, communicating, and implementing administrative policies and procedures
  • Maintain and purchase office supplies
  • Process HR documents
  • Coordinate conference travel and/or meeting registration for library staff members
  • Perform routine maintenance of assigned portions of the library’s webpage
  • Participate on the Public Relations Committee, including generating assigned content for the library’s blog, infoscreen, and social media accounts
  • Assist in planning library events
  • Staff the Library Service desk regularly for 4-6 hours, and provide other coverage as needed
  • Work with Circulation and Collections to assess equipment needs and facilitate purchasing of electronics
  • Assist the Library Administrator, Associate Director, and Director as needed
  • Take minutes at Management Team and Student Library Advisory Committee meetings
  • Participate in special projects as needed


What We're Looking For

Basic Requirements

 

  • Years of related experience required: 1-3 years
  • Required education: B.A. or B.S.      
  • Required computer/technical skills: Familiarity in MS Office Suite, in particular Word, Excel, and Outlook
  • Very strong verbal and written communication skills and a demonstrated high level of good judgment, analytical and problem-solving skills
  • Must be helpful, approachable and flexible
  • Ability to work collaboratively in a team and independently
  • Exhibit enthusiasm and initiative, and the ability to prioritize diverse responsibilities and meet deadlines
  • Good organizational skills, and detail oriented

Preferred Qualifications:

 

  • Experience with editing, familiarity with Adobe Photoshop
  • Proficiency in MS Office, Excel, and PeopleSoft (HR and Financial)
  • Proficiency with Social Media platforms, especially Instagram and Twitter
  • Interest in libraries a plus


Pay Range

Minimum $25.80, Midpoint $30.95, Maximum $36.10
 

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.


 
Please reference AcademicKeys.com in your cover letter when
applying for or inquiring about this job announcement.
 
 

Contact Information

 
Please see the job description for contact details
pertaining to this university job announcement.

 

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