Search for University Jobs in Staff & Non-Managerial Professionals

Job ID: 267906

Administrative Assistant 1, CAS Human Resources - NY HELPS
University at Buffalo


Apply for this Job »
Date Posted Nov. 5, 2025
Title Administrative Assistant 1, CAS Human Resources - NY HELPS
University University at Buffalo
Buffalo, NY, United States
Department CAS Human Resources
Application Deadline 11/13/2025
Position Start Date Available immediately
 
 
  • Classified Staff
  • Human Resources
 
 


Administrative Assistant 1, CAS Human Resources - NY HELPS



Position Information

Position Title: Administrative Assistant 1, CAS Human Resources - NY HELPS
Department: CAS Human Resources
Posting Link: https://www.ubjobs.buffalo.edu/postings/59768
Job Type: Full-Time

Posting Detail Information

Position Summary

The College of Arts and Sciences at the University at Buffalo is seeking an Administrative Assistant 1 to support the HR and Finance units. This is a customer service oriented position and requires the incumbent to provide excellent customer service to various populations.

In this role you will, but not limited to:
    • Provide administrative support to the Unit Business Officer, HR Officer for Faculty Affairs, and HR Officer for Staff Affairs in areas such as preparing correspondence, scheduling of meetings, and maintaining departmental files.
    • Provide administrative support for listserv management, website updates, conference room reservations, and email monitoring.
    • Provide administrative support for financial transactions at the college level.
    • Provide general office support such as, answering phones, reception, mailing, copying, scheduling and processing of necessary departmental paperwork.

 


Learn more:

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.



Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Non-competitive (NY HELPS):
    • high school diploma or high school equivalency diploma
    • two years of experience in administrative support
    • use of office software (e.g., email, word processing)
    • provision of customer service
    • business writing
    • management of an office

 

 
OR

Competitive (NON-NY HELPS):
Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.



Preferred Qualifications

  • Excellent oral and written communication skills.
  • Ability to maintain confidentiality and professionalism.
  • Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word, Excel, and databases.
  • Experience with University systems preferred, ePTF, ShopBlue, SIRI, etc.
  • Ability to handle routine administrative tasks independently
  • Attention to detail, accuracy, timeliness, and excellent customer service.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to organize and maintain office files.



Physical Demands


Salary Range
$47,695

Special Instructions Summary

All application materials should be submitted via UB Jobs. Application materials submitted directly to the posting contact will not be acknowledged and cannot be considered.



Is a background check required for this posting?
No

Contact Information

Contact's Name: Nicole Hayden
Contact's Pronouns: She/Her
Contact's Title: HR Officer for Staff Affairs
Contact's Email: nhayden@buffalo.edu
Contact's Phone: 716-645-0729

Posting Dates

Posted: 11/04/2025
Deadline for Applicants: 11/13/2025
Date to be filled: 12/04/2025

 
Please reference AcademicKeys.com in your cover letter when
applying for or inquiring about this job announcement.
 
Apply for this Job »
 

Contact Information

 
Please see the job description for contact details
pertaining to this university job announcement.

 

Refer this job to a friend or colleague!


New Search | Previous