Under general direction of the Procurement and Business Services Director, manages the day-to-day operations related to payment services. Provides guidance and support regarding policy, procedures, and best practices to ensure solid financial controls and prudent stewardship of University funds.
Essential functions include but are not limited to:
1.) Manages the daily operations related to payment processing including review and approval/denial of requests for an exception to University policy, approval and sign-off of money wires, management of overall University P-card program, and research of payment policies across other schools and universities. Audits financial records and vouchers to ensure compliance with financial and administrative requirements, as well as applicable state and
2.) Acts as liaison between Procurement and Business Services Central Business Office and individual colleges, schools, departments, and outside constituents. Builds and maintains positive partnerships with campus stakeholders through face-to-face meetings, training, developing and driving communication efforts, developing new committees to discuss payment related issues, making routine outreach to campus stakeholders, and providing guidance on complex payment and travel related issues.
3.) Reviews payment metrics such as number of vouchers processed, turnaround time, percentage of request rejections, and number of daily and monthly vouchers handled per employee to ensure timely payment of expenditures and staffing needs of department are met.
4.) Leads process changes to payment systems and reviews existing policies in order to improve efficiencies and better utilize University resources. Responsible for overseeing system upgrades and implementation of new technology. Continuously reviews processes, policies, and procedures in search of areas for improvement.
5.) Manages audit and approval of IRS 1099 files and records, as well as preparation of the annual IRS 1099 file.
6.) Supervises Payment Services staff to include planning, coaching, rewarding, and recognizing. Responsible for appraising performance and ensuring that the training and development needs of staff are met.
Full supervisory responsibility for other employees is a major responsibility and includes training, evaluating, and making or recommending pay, promotion or other employment decisions.