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Job ID: 196922

Office Assistant 2; Environment, Health and Safety
University at Buffalo, The State University of New York


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Date Posted Oct. 13, 2022
Title Office Assistant 2; Environment, Health and Safety
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Environment, Health and Safety
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Classified Staff
  • Administrative Support/Services
 
 
The Office Assistant 2 position is responsible for providing administrative and clerical support to 25 Environment, Health and Safety (EHS) technical staff (except the Director). Reporting to the Assistant Director of EHS.

Responsibilities include:

  • Answer phones and respond to technical inquiries, direct callers to the appropriate technical source.
  • Monitor the EHS Customer Service Request inbox and route to appropriate staff.
  • Assist with front desk reception duties serving University Facilities and the campus community, route incoming mail and direct visitors.
  • Prepare agendas and take effective meeting minutes.
  • Provide confidential support on issues related to employee accidents and security of hazardous materials.
  • Generate Maximo purchase requests; submit, receive and track purchases and deliveries.
  • Monitor Maximo accounts and provide updates at regular budget meetings.
  • Effectively utilize the Maximo Business System and Microsoft Office (Teams, Word, Excel, Power Point, Outlook) to produce memos, letters, reports, charts, graphs and other documents as needed.
  • Supervise office clerical student assistants.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.
 
About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

 
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