Search for University Jobs in Staff & Non-Managerial Professionals

Job ID: 147435

Executive Director, Academic Programs (0379U) 11705
University of California, Berkeley

Date Posted Oct. 8, 2020
Title Executive Director, Academic Programs (0379U) 11705
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Director/Manager
  • Educational Services

Executive Director, Academic Programs (0379U) 11705

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The Institute for Preset and Future Quantum Computation was established by the National Science Foundation as a Quantum Leap Challenge Institute (QLCI) with a 5-year, $25 million grant. The Institute will stand as the premier academic institute for quantum computing in the United States. Its mission is to address fundamental challenges to the development of the quantum computer. The Institute will pursue this mission through an extensive program of research, education and workforce development, research coordination activities serving both the Institute and also the broader quantum information science community, and synergetic partnerships with the quantum technology industry, National Laboratories and other government entities, and other centers for quantum science and technology in the US and abroad.

The Institute is multi-disciplinary. Its investigator team comprises 27 researchers spanning Departments of Physics, Computer Science, Electrical Engineering, Mathematics and Chemistry. The Institute is housed at UC Berkeley, with 13 investigators coming from the home campus. The other 14 researchers include investigators at UCLA, UCSB, Caltech, MIT, University of Southern California, UT Austin, and the University of Washington. The Institute has also established significant partnerships with the Simons Institute for the Theory of Computing at UC Berkeley, and the Institute for Pure and Applied Mathematics at UCLA. Both of these partner Institutes will conduct additional research, education, research coordination, public outreach, and industry outreach activities in collaboration with the QLCI.

The Executive Director provides the necessary coordination among Institute personnel and organizations across all member institutions, strategic planning and execution, operational management and oversight, and external outreach required to ensure the success of the Institute and the impact of its programs.

  • Coordinate research planning and dissemination of research outcomes within the three sub-challenge areas.
  • Plan and execute Institute research coordination meetings including the annual QIS Community Symposium and the annual Joint Quantum Center Symposium; identify, with extensive communication with Institute personnel, additional workshops and meetings to be hosted by the Institute; and coordinate activities with the Simons Institute and IPAM.
  • Define, establish and manage synergetic partnerships with industry, National Laboratories, government entities, and other quantum science and technology centers, with such partnerships relating to the Institute activities and goals in the area of research, education and workforce development, and research coordination.
  • Independently manage the Institute and the Center for Quantum Coherent Science (CQCS) facilities and budgets, and coordinate with campus administrators on matters of research administration, human resources, travel and entertainment, and other matters.
  • Oversee relations and financial arrangements with participating Universities, including through in-person visits, and also with the Simons Institute and IPAM.
  • Prepare grant reporting materials as requested by the National Science Foundation.
  • Plan, direct and control program budget, and manage financial, HR, technical and other supporting resources.
  • Oversee communications and public relations for the Institute and the CQCS, including maintaining the Institute website, managing social media communications, producing publicity materials, working with outside resources to create and distribute press releases, and coordinating with similar outreach efforts at the Simons Institute and Institute of Pure and Applied Mathematics (IPAM).
  • Assess program effectiveness and recommend changes to program content, policies and strategic goals accordingly.
  • Identify sources of funds for the Quantum Leap Challenge Institute (QLCI) and the CQCS, including funding supplements from the NSF, funding for new sponsored projects to be conducted by the QLCI and CQCS that emerge from the activities of the Institute, funding from private sources, and support from the University of California and the UC Berkeley campus to support the system-wide and campus-wide functions.
  • Plan and host public outreach events.
  • Identify potential funding opportunities and share recommendations.
  • Work with the Leadership Team to respond to requests for proposals.
  • Communicate with potential funders, organize meetings and events with a fundraising goal.
  • Oversee University pre-award, contracts and grants, and post-award functions.
  • Coordinate varied and competing requirements associated with managing an innovative program in a university.
  • Coordinate and maintain CQCS Colloquium series, seminars, and visitor programs by coordinating the selection of speakers and visitors, ensuring that travel and lodging arrangements are made and reimbursements are processed.
  • Coordinate communications between visitors and scientific investigators
  • Design and execute a communications plan.
  • Represent the program to governing boards, outside agencies and the public. Develop and maintain liaisons with external advisory board.
  • Facilitate meetings with the Institute Director, co-Directors, Educational Director, Assessment Program Manager, Diversity Advisor, and external Advisory Board to develop strategic goals, objectives, and directions of the Institute and to help identify specific changes to resource allocations and program activities to achieve these goals.
  • Act, where appropriate, as a point of contact between Institute sponsors PIs, partner institutions, University administration, and the Institute scientific Leadership Team.
  • Continuously streamline the operational execution and effectiveness of the Institute and of the CQCS.
  • Represent the Institute and the CQCS, as needed and when appropriate, at national level meetings, and at briefings to the National Science Foundation, other government agencies, industry, University leadership, or other interested parties.

Required Qualifications
  • Management and leadership experience.
  • Experience with program building within academic institutions and with building collaborations between academic, industrial and government sectors .
  • Expertise in administrative, operational, budgetary, human resources, and financial principles and practices.
  • Expert ability to work with dynamic and diverse group of researchers (faculty, staff, students), sponsors, and external collaborators.
  • Advanced scientific knowledge related to quantum information science.
  • Expert oral and written communication skills.
  • Expert fundraising and business development experience.
  • Expert negotiation skills, including political acumen, social perceptiveness, and an understanding of different cultures and social norms.
  • Bachelor's degree in related subject area and/or equivalent experience/training

Preferred Qualifications
  • Terminal degree in a related field (PhD, JD, MD, etc.).
  • Advanced degree in related subject area and/or equivalent experience/training

Salary & Benefits

This is a monthly paid (exempt) position. Annual salary will be commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a full-time, 4-year contract position with the possibility for renewal and eligible for full UC benefits.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit


Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

Please see the job description for contact details
pertaining to this university job announcement.


Refer this job to a friend or colleague!

New Search | Previous

RSS for the latest higher education jobs
Atom for the latest higher education jobs
Need a Sabbatical Home Near Berkeley?