Search for University Jobs in Staff & Non-Managerial Professionals

Job ID: 152088

Program Assistant
Northern Illinois University

Date Posted Dec. 22, 2020
Title Program Assistant
University Northern Illinois University
DeKalb, IL, United States
Department Music
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Primary Function
The employee in this position is responsible for NIU School of Music administrative responsibilities related to the Music Education Program. This employee serves as a liaison between the School of Music (including its administrators, faculty, staff, and students) and other constituencies internal and external to the university.
The employee is also responsible for administering scholarship offers for the undergraduate program in the School of Music. This includes a wide variety of administrative and supervisory tasks requiring initiative, managerial skills, and judgment.
This person must be able to gain the confidence of and work productively with NIU administrators, faculty, staff, students and other constituencies such as public school district personnel and state of Illinois officials.

(majority description)

Duties and Responsibilities (generally)
Student Teaching and Clinical Placements
Responsibilities include:

  • coordinate placements of all student teachers in the public schools. The coordinator communicates with the cooperating teacher in those schools where music students are placed and maintains files on the progress of each candidate through the certification process
  • secure clinical placements each semester for students enrolled in methods classes, working with districts to identify teachers and communicating to students any requirements for entry into the district
  • report, as a standing item, at monthly Music Education area meetings placement issues and concerns
  • develop and maintain contacts with elementary and secondary schools, necessary for successful clinical and student teaching programs
  • Support the Music Education Faculty in leading at least one Music Ed convocation a semester for student teaching application/placement
  • assist with student teacher orientation days
    In all of these capacities, the coordinator exercises discretion and independent judgment and has full administrative responsibility in the area outlined above. Completion of these duties requires writing of official School of Music correspondence as well as data collection and report preparation. Responsibilities also include signatory authority for the School of Music as delegated by the supervisor.
    Completion of these duties requires extensive data collection and the preparation of hundreds of pages of documentation and reports.

(condense to about a paragraph)

Minimum Required Qualifications for this position
1. Bachelor’s Degree in Music.
2. Demonstrated professional work experience working with teacher certification programs with in a school/department of music or visual and performing arts which includes, but is not limited to, writing reports, gathering and compiling data, and completing research projects.

Specialty Factors (Additional Required Qualifications)
Education and Experience Preferred
1. Demonstrated work experience in an elementary/secondary public educational environment
2. Demonstrated work experience in related to teacher licensing
3. Demonstrated ability to communicate effectively with a broad range of constituents

List the knowledge, skills, and abilities critical to the performance of this position.


1. Knowledge of general office practices and procedures.
2. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
3. Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
4. Skill in oral and written communication.
5. Ability to work effectively with staff, the public, and outside constituency groups.
6. Ability to organize and multi-task.
7. Ability to supervise and knowledge of administrative concepts and methods.
8. Ability to utilize various computer software packages.
9. Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems.

Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

Please see the job description for contact details
pertaining to this university job announcement.


Refer this job to a friend or colleague!

New Search | Previous

RSS for the latest higher education jobs
Atom for the latest higher education jobs
Need a Sabbatical Home Near DeKalb?

RIT is an amazing community of artists and innovators