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Job ID: 220680

Administrative Officer 2 (4263C) - 58508
University of California, Berkeley

Date Posted Sep. 1, 2023
Title Administrative Officer 2 (4263C) - 58508
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Finance/Investment Management
    Administrative Support/Services

Administrative Officer 2 (4263C) - 58508

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit

Departmental Overview

The Department of Chemical and Biomolecular Engineering (CBE) is an instructional and research Department in the College of Chemistry. CBE provides the opportunity for undergraduate and graduate students to obtain a thorough fundamental knowledge of all fields in chemical and biomolecular engineering.

In broad terms, research conducted in CBE can be divided into the following areas: catalysis and reaction engineering, electrochemical engineering, polymers and complex fluids, microsystems technology and microelectrics, molecular simulations and theory, interfacial engineering, biochemical and bioprocess engineering, biomedical engineering, and synthetic biology. The CBE also collaborates with the Lawrence Berkeley National Laboratory (LBNL).

The Department has 17 ladder ranked faculty, four regularly appointed non-Senate faculty, two full time Lecturers and four to six temporary lecturers each year. CBE is home to about 425 undergraduates and 135 Masters and Doctoral students. Approximately 100 graduate and undergraduate students are hired annually as GSI's and Readers in support of the teaching program. In addition, CBE is host to approximately 75 visiting postdoctoral fellows, visiting scholars and researchers. Teaching and research facilities are located in several buildings within the College of Chemistry's complex, and several faculty have appointments at Lawrence Berkeley National Laboratory as well. The Department's budget includes state and federal funds, discretionary funds, gifts and endowments, scholarship and fellowship funds.

Application Review Date

The First Review Date for this job is: 09/14/2023.


** Work schedule is flexible, but the position requires 2 days in the office (in person) **

Funds Administration:

  • Facilitate pre-proposal preparation, prepare budgets for research proposals, and coordinate submission.
  • Interpret and analyze agency proposal format, content, budgetary components and funding guidelines.
  • Serve as liaison between Principal Investigator, Sponsored Projects Office, Contracts and Grants Accounting, Berkeley Regional Services (BRS), and agencies.
  • Keep UCB and LBNL administration informed with regard to research personnel payroll changes.


  • Coordinate monthly budgetary analysis, expenditure reconciliation, and financial transfers with the designated Research Administrator. Carefully monitor and, if needed, direct spending of contracts and grants that are ending .
  • Design and implement reconciliation reports for internal reporting.
  • Create and maintain a timeline for preparation of interim and final technical reports.
  • Compile and prepare technical reports, research summaries, annual and final reports for submission to support continued renewal of grants.
  • Coordinate and author non-scientific sections of yearly and final reports of grants and contracts.

Personnel Management:

  • Arrange domestic and foreign travel itineraries and submit reimbursement requests.
  • Work in tandem with Human Resources, the Visiting Scholar and Postdoctoral Affairs Program, and the Berkeley International Office to process visa and work permit applications for foreign researchers.
  • Coordinate and initiate appointments for postdoctoral scholars, graduate research students, visiting professors/scholars and undergraduate researchers.

Material and Equipment Management:

  • Facilitate procurement of highly specialized and fabricated equipment and arrange purchases, repair, and maintenance of this equipment.
  • Coordinate with University, College and LBNL equipment managers to conduct the annual equipment inventory for research groups. Provide internal documentation for removal or addition of equipment.
  • Maintain records on all purchases. Track purchase orders, shop charges, and maintenance work on equipment and facilities.
  • Obtain and renew maintenance contracts.

Required Qualifications


  • Strong communication and interpersonal skills to communicate effectively both verbally and in writing with all levels of staff, faculty, and student body populations.
  • Solid organizational skills and ability to multi-task with demanding timeframes.
  • Ability to use discretion, maintain confidentiality and use sound judgment in responding to issues and concerns.
  • Strong analytical and critical thinking skills with the ability to evaluate and interpret complex financial policies and engage in wide range responsibilities.
  • Work well independently while at the same time embrace teamwork and participate in evaluating best practices, occasionally supporting the department in miscellaneous tasks from taking group meeting notes to department event coordination.


  • Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

  • Knowledge of common University-specific computer application programs.
  • Knowledge of University rules, regulations, processes, protocols and procedures for budget accounting and fund management, and/or personnel management.
  • Knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.

Salary & Benefits

This is a 100% full-time (40 hrs a week) non-exempt career position, which is paid hourly and eligible for UC Benefits.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $36.09 (Step 9) - $43.19 (Step 17).

How to Apply

  • To apply, please submit your resume and cover letter.

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at:

  • This is not a visa opportunity.
  • This position is eligible for up to 60% remote work.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

Referral Source info

This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of "UCB Employee". Then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.

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