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Knowledge Skills and Abilities

Knowledge of principles and practices of human resources employment administration

Knowledge of database applications, web content management, and administrative business systems

Records maintenance skills

Organizing and coordinating skills

Keyboarding and Reception skills

Ability to communicate effectively, both orally and in writing

Ability to operate and troubleshoot electronic office equipment, computers, and peripherals

Ability to maintain departmental financial records and accounts, and prepare financial reports as required

Essential Job Functions

Serves as administrative assistant to the Director or other supervisor

Provides or oversees reception services, scheduling appointments, meetings, and travel

Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports

Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information

Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing equipment and supplies

Assists with employment processes to varying degrees

Supports the administrative business functions of the department

Assists the supervisor to varying degrees in maintaining financial control of departmental accounts by reconciling purchases, tracking expenditures, and maintaining internal records of expenditures

Qualifications

• High school diploma or GED Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis
• Three (3) year of increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant I