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Job ID: 218148

Administrative Assistant V
Worcester Polytechnic Institute

Date Posted Jul. 24, 2023
Title Administrative Assistant V
University Worcester Polytechnic Institute
Worcester, MA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Administrative Assistant V


Robotics Engineering

Worcester Polytechnic Institute - WPI

This is a full-time, benefited position that will provide administrative support for the execution of a wide variety of administrative tasks. Serve as the front-line contact for students, faculty, and visitors in the Department, providing prompt, friendly, and professional answers to questions and inquiries, and appropriately routing more complex questions. Purchase materials and supplies for faculty labs and students and maintain accounting thereof.



  • Purchases materials and supplies for faculty labs and students.
  • Support the Robotics Engineering Department Operations Manager with the graduate program by helping to maintain records/files.
  • Assist with coordination and facilitation of RBE Open Houses, help organize the Undergraduate Research Projects Showcase, and support RBE Senior Exit Surveys, and socials.
  • Take minutes at meetings. Provide support for all board and faculty meetings. Gather materials, input, schedules, and other items as needed to support program publications and operations.
  • Perform routine clerical duties: room scheduling and coordination of routine meetings, handle numerous routine contacts, answer questions and gather information requiring discretion/sensitivity, answer RBE departmental telephone number, sort/distribute mail and handle incoming and outgoing mail deliveries and packages, sign and notify recipients.
  • Proactively update the RBE website and prepare departmental digital and print publications and mailings; distribute newsletters; maintain faculty pamphlets; work with departments throughout campus such as the registrar, admissions, other engineering departments, marketing, institutional information, and alumni affairs.
  • Assists Operations Manager with managing and organizing conferences, seminars, and events for Robotics Engineering.
  • Performs other duties as assigned.


  • High school graduate with a minimum of three years of office or secretarial experience. Associate or Bachelor's degree in business management, accounting, or personnel management desirable.
  • Strong computer skills, including proficiency with Microsoft Office (Excel, Word, PowerPoint, and Access), World-Wide Web content management systems, and other office productivity tools.
  • Excellent written and verbal communication skills.
  • Ability to handle a wide variety of tasks simultaneously
  • Excellent organizational and problem-solving skills.
  • Strong self-motivation and willingness to take on multiple responsibilities.

To apply please submit a resume and cover letter.

WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity and inclusion.

United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer that actively seeks to increase the diversity of its workplace. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals with diverse backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.

To apply, visit:

About WPI
WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.

Diversity & Inclusion at WPI
WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.

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