Administrative Assistant 1 (NY HELPS)
Position Information
Position Title: Administrative Assistant 1 (NY HELPS)
Department: Communicative Disorders and Sciences
Posting Link: https://www.ubjobs.buffalo.edu/postings/58730
Job Type: Part-Time
Posting Detail Information
Position Summary
- Provide general office support such as, answering phones, mailing, copying, scheduling and processing of necessary departmental paperwork
- Provide support to the Department Administrator and Department Chair with day to day operations and meetings.
- Assist with department specific surveys and reports
- Serve as the space reservation coordinator
- Assist with flight and hotel reservations for invited guests as well as preparing honorariums.
- Assist with departmental events.
- Assist with preparing reimbursement paperwork and/or CONCUR requests.
Learn more:
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
Non-competitive (NY HELPS):
- high school diploma or high school equivalency diploma
- two years of experience in administrative support
- use of office software (e.g., email, word processing)
- provision of customer service
- business writing
- management of an office
OR
Competitive (NON-NY HELPS):
Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.
Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Preferred Qualifications
- Excellent oral and written communication skills.
- Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word, Excel, and databases.
- Attention to detail, accuracy, timeliness, and excellent customer service.
- Ability to establish and maintain effective working relationships with others.
- Ability to organize and maintain office files.
Physical Demands
Salary Range
$23,847.50
Special Instructions Summary
All application materials should be submitted via UB Jobs. Application materials submitted directly to the posting contact will not be acknowledged and cannot be considered.
Is a background check required for this posting?
Yes
Contact Information
Contact's Name: Nicole Hayden
Contact's Pronouns:
Contact's Title: HR Officer for Staff Affairs
Contact's Email: nhayden@buffalo.edu
Contact's Phone: 716-645-0729
Posting Dates
Posted: 09/03/2025
Deadline for Applicants: 09/12/2025
Date to be filled:
