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Job ID: 183832

Procurement Specialist (Job S#265)
Tuskegee University

Date Posted Apr. 13, 2022
Title Procurement Specialist (Job S#265)
University Tuskegee University
Tuskegee, AL, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Fiscal Services

Status: Full-Time                                                          

Special Qualifications:
In keeping with the President’s commitment to Tuskegee University becoming "One Tuskegee", the ideal Procurement Specialist will possess the willingness to use their expertise in transforming Tuskegee into a leading 21st living and learning environment.

Essential Duties and Job Responsibilities:

Process all Staples and other external systems related to administration functions and oversee the set-up of user­ profiles/permissions/roles and problem resolution.
Process complex procurement system errors and respond to department and vendor inquiries where other staff are unable to assist.
Process University orders to include decrease/increase in funds or disencumbering balance of accounts.
Process additions, deletions, mergers, and updates on vendors.
Track and analyze system errors and recommend improvements.
Partner with key leaders in Purchasing, Contracting, Buying, Receiving, and Payables to discuss issues, brainstorm improvements, and develop solutions for enhancements.
Assist vendors and departments by providing a copy of purchase orders and answering questions. Support a positive and friendly attitude to vendors, employees, and leaders, providing information or records as requested. Assist with projects as requested.
May train university staff or faculty on purchasing policies and procedures.
Ability to establish and maintain cooperative working relationships with other departments and university staff, faculty, and vendors. Good interpersonal skills and the ability to work as a team player with a positive attitude. Ability to develop and maintain recordkeeping systems and procedures.
Ability to make clear, consistent, and transparent decisions; acts with integrity in all decision making; recognizes relevant from irrelevant information and makes timely decisions following regulations, policies, and procedures.
Skill to organize a variety of documentation daily to maintain accurate and readily accessible purchase information/files. Proficient in the use of various desktop and internet-based applications. Demonstrated ability to learn new tools and technology quickly. Oral and written communication skills to deal effectively with individuals  from diverse  backgrounds. Able to maintain customer  and vendor  relations and address  vendor concerns. Ability  to provide  quality customer  service
Assume  any duties assigned  by the Procurement Manager.
Assist  the University ‘s Accounts Payable  department as needed.
Attend training  and seminars as required .


  •     Basic Data Entry Skills   10 Key Touch
  •      Comfortable with math and calculation
  •      Computer literacy  skills  in a spreadsheet (EXCEL) and word processing
  •      Demonstrated good  listening  and communication skills (oral and written).
  •      The ability to interact  with diverse  vendors, faculty, and staff populations, and a commitment to provide excellent customer  service.
  •      Knowledge of office  procedures
  •      High school  or equivalent, associate degree (preferably in accounting or business administration) desired, but job­ related training  will substitute for degree.
  •      2-3 years of purchasing or general  accounting experience
  •      Skilled  in time management

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