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Job ID: 133223

Academic Affairs Analyst (7715U) - 2672 - 2672
University of California Berkeley

Date Posted Nov. 8, 2019
Title Academic Affairs Analyst (7715U) - 2672 - 2672
University University of California Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Research/Technical/Laboratory
    Educational Services
    Administrative Support/Services

Academic Affairs Analyst (7715U) - 2672 - 2672

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date

The First Review Date for this job is: November 20, 2019

Departmental Overview

The Department of Astronomy offers undergraduate and graduate instruction in a wide variety of fields, including theoretical and observational astrophysics; infrared, optical, and radio astronomy; galactic structure and dynamics of stellar systems; high-energy astrophysics and cosmology; and spectroscopy. A considerable amount of research and teaching related to astronomy is done in other units at Berkeley, including the Space Science Laboratory, Lawrence Berkeley Laboratory, and the Physics Department. Various professors in the Chemistry, Earth and Planetary Science, Mathematics, Statistics, and Engineering departments have an active interest in astronomy and are available for consultation.


Academic Personnel:
  • Manages full-cycle of all academic cases and academic personnel actions for ladder-rank and non-senate faculty.
  • Determines and assembles resources for academic case review and corresponds directly with faculty to solicit required materials.
  • Integrates course evaluation summary data into AP cases and uploads into AP Bears.
  • Drafts correspondence and case reports on behalf of Department Chair.
  • Liaises with Campus Shared Services on Academic Personnel actions.
  • Manages annual updating of AP Bears information for faculty.
  • Manages faculty leave records, advises on leave eligibility, facilitates and administers leaves and sabbaticals.
  • Tracks and administers faculty award activities, nominations, and recognition; advises faculty of opportunities.
  • Coordinates the academic search process, including placement of ads, drafting of search plans, and conducting the initial screening of materials submitted.
  • Provides guidance and support to search committees.
  • Using available technology (Google Docs), creates tools to simplify and streamline voting and other search activity.
  • Serves as point of contact for AP Recruit, coordinates candidate travel, itineraries, and other recruitment related activity.
  • Provides strategic advice to Department Chair and Manager by analyzing and interpreting system-wide and campus policies, collective bargaining agreements, academic personnel procedures and practices.
  • Counsels Senate and non/Senate faculty and other academic staff concerning moderate to complex work-related problems.
  • Participates in faculty meetings and other committees to provide AP guidance and policy interpretation.
  • Analyzes and interprets guidelines and policies to provide advice and counsel to unit clients on issues such as compensation, work-eligibility (visa) matters such as H1-B processing or PR application, and benefits considerations.
  • Maintains direct working relationship with Dean's Budget Officer as relates to faculty start up and/or retention funds.
  • Coordinates short term visiting scholar and volunteer efforts.
  • Works with HR Partner to ensure visitor paperwork is complete and accurate.
  • Solicits feedback from faculty for future visitor planning and logistics.

Student Services:
  • Advises, identifies, recruits, and assigns to courses Graduate Student Instructors, Readers and Group Tutors within and outside of departments. Advises new and continuing instructors on departmental/school/college and university policies and procedures.
  • Coordinates GSI and GSR appointments with internal and external (LBNL, Physics, SSL) campus units.
  • Participates in planning academic curriculum in collaboration with chair/dean and faculty, and with other departments, to ensure student's progress through course sequences, avoid conflicts, and ensure compliance with campus-wide policies.
  • Supports faculty with course scheduling needs for student progression to graduation.
  • Supports the graduate admissions and student recruitment process, including identifying potential streamlining technologies and other procedures for improving admissions and adapting to changes.
  • Makes use of computer database program related to graduate matters (SIS, GradLink, Jazzee, GLOW, Smartsheets, other student information systems) to respond to requests for data from the Chair, Head Graduate Adviser, faculty mentors, Graduate Division, and other on and off campus units (AIP, APS, Gradschool shopper).
  • Provides support for various departmental events including commencement, department orientations, fall reception, and graduate recruitment for prospective graduate students.
  • Upgrades technical skills as new features and modules of campus systems become available.
  • Maintains professional knowledge and stays current with related policies, procedures, laws, and regulations.

Required Qualifications
  • Strong political acumen; ability to maintain sensitivity to and integrity of confidential information and discussions.
  • Excellent critical and innovative thinking skills to address and simplify complex issues and present nuanced analyses.
  • Knowledge of and ability to apply/interpret campus and college policies and procedures that govern academic HR.
  • Effective communication skills to present the public face of the UC Berkeley Astronomy department and correspond with all levels of staff and faculty, both orally and in writing.
  • Knowledge of or ability to learn systemwide and campus policies, procedures and practices that govern academic HR administration.
  • Ability to analyze complex and often arcane policies; develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel.
  • Proficient with MS Office, Google Docs, HCM.
  • Ability to multi-task with demanding timeframes, work under pressure, and prioritize multiple assignments in an environment of interruptions, change and competing demands
  • Familiarity with advising and counseling techniques, knowledge of multiple majors, colleges, & schools.
  • Knowledge of or ability to learn college/school policies, procedures, and requirements.
  • Thorough skills in judgment and decision-making, problem solving.
  • Abilities in problem identification, reasoning, ability to develop original ideas to solve problems.
  • Skills in project management, social perceptiveness to be aware of others' reactions.
  • Knowledge of post-degree employment opportunities and practices
  • Highly developed interpersonal communication skills, including multicultural competencies, ability to work with diverse populations.
  • Strong understanding of Federal, University, campus, and department policies and procedures regarding records management and privacy and/or equivalent knowledge.
  • Experience in graduate student financial aid/funding, award processing and management.

  • Bachelors degree in related area and/or equivalent experience/training.

Preferred Qualifications
  • Proficient with UC Path, AP Bears, AP Recruit, Cal Answers, etc and/or equivalent experience.

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit


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