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Job ID: 133221

Bookstore Courseware Coordinator
Foothill-De Anza Community College District


Date Posted Nov. 8, 2019
Title Bookstore Courseware Coordinator
University Foothill-De Anza Community College District
Cupertino, CA, United States
Department n/a
Application Deadline 11/27/2019
Position Start Date Available immediately
 
 
  • Professional Staff
  • Administrative Support/Services
 
 


Bookstore Courseware Coordinator


Foothill-De Anza Community College District

Posting #: 19-042

Campus: De Anza College

Close/Initial Review Date: 11/27/2019

Open Until Filled: No

Description:


Starting Salary: $3,769.62 (per month) plus benefits; Salary Grade: C1-39
Full Salary Range: $3,769.62 - $5,025.47 (per month)

The Foothill-De Anza Community College District is currently accepting applications for the classified position above.

De Anza College Mission Statement:
De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world.

De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college's Institutional Core Competencies:
  • Communication and expression
  • Information literacy
  • Physical/mental wellness and personal responsibility
  • Civic capacity for global, cultural, social and environmental awareness
  • Critical thinking

JOB SUMMARY:
This position will be in charge of the ordering and purchasing all course-ware for De Anza College classes. The incumbent will work with Faculty to get the appropriate course-ware for specific classes and relay appropriate information to De Anza Print Shop, while making sure copyright laws are adhered to. This position will work with vendors and multiple publishers to source books and course material; understand general computer skills and how a data base works. Strong emphasis on exceptional customer service.

DEFINITION:
Under the direction of an assigned supervisor, coordinate the ordering of textbooks for the College to assure students and instructors have the necessary textbooks and materials for classes; train and provide work direction to assigned staff.

EXAMPLE OF DUTIES AND RESPONSIBILITIES:
Depending upon assignment, duties may include, but are not limited to, the following:
  • Coordinate the ordering of textbooks for the College to assure students and instructors have the necessary textbooks and materials for classes.
  • Communicate with instructors to determine quantity of textbooks and materials to be purchased; enter information into a computerized database; evaluate inventory of current textbooks and estimate student buy back amounts.
  • Order textbook and materials from publishers by fax, telephone or computer; determine quantity to be ordered; communicate with instructors and publishers regarding new additions.
  • Train student and temporary employees on cash register procedures as they relate to textbook operations.
  • Coordinate and maintain the textbook sales floor; pull and return textbook as appropriate; monitor shelf tags to assure current prices or instructor changes and to assure accurate information to students.
  • Audit publisher invoices according to established procedures.
  • Operate a computer and other assigned equipment.
  • Prepare and maintain a variety of records and reports; prepare purchase orders and requisitions.
  • Perform related duties as assigned.


EMPLOYMENT STANDARDS:

Knowledge of:
  • Procedures and sources for ordering and buying textbooks.
  • Publisher policies and procedures related to returning books.
  • Record-keeping techniques.
  • Operation of a computer and assigned software.
  • Oral and written communication skills.
  • Inventory methods and practices.
  • Principles of training and providing work direction.
  • Interpersonal skills using tact, patience and courtesy.


Ability to:
  • Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  • Coordinate the ordering of textbooks for the College to assure students and instructors have the necessary textbooks and materials for classes.
  • Train and provide work direction to assigned staff.
  • Communicate effectively both orally and in writing.
  • Maintain records and prepare reports.
  • Meet schedules and time lines.
  • Operate a computer and other assigned office equipment.
  • Establish and maintain cooperative and effective working relationships with others.
  • Work independently with little direction.
  • Plan and organize work.
  • Make arithmetic computations with speed and accuracy.


WORKING CONDITIONS:

Environment:
  • Bookstore environment.
  • Constant interruptions.


Physical Abilities:
  • Hearing and speaking to exchange information in person and on the telephone as well as making presentations.
  • Dexterity of hands and fingers to operate a computer keyboard.
  • Seeing to read various materials.
  • Standing for extended periods of time.
  • Reaching overhead, above the shoulders and horizontally.
  • Bending at the waist, kneeling or crouching.
  • Lifting, carrying, pushing or pulling objects up to 30 lbs.


MINIMUM QUALIFICATIONS:
  • Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  • Any combination equivalent to an Associate's degree in merchandising or related field AND experience in retail sales or buying preferably in a college bookstore setting/environment.


APPLICATION PACKET:
  • A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
  • A cover letter addressing your qualifications for the position.
  • A current resume of all work experience, formal education and training.


If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our Applicant Information to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html

CONDITIONS OF EMPLOYMENT:
Position: Full-Time, Permanent, 12-months per year
Starting date: As soon as possible upon completion of the search process.

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

For more information about our application process contact:
Employment Services
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, California 94022
Email: employment@fhda.edu
http://hr.fhda.edu/

To apply, visit: http://hr.fhda.edu/careers/

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