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Job ID: 130733

Academic Personnel Coordinator (7715U) 1630 - 1630
University of California, Berkeley

Date Posted Oct. 4, 2019
Title Academic Personnel Coordinator (7715U) 1630 - 1630
University University of California, Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
    Professional Staff
  • Educational Services

Academic Personnel Coordinator (7715U) 1630 - 1630

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date

The First Review Date for this job is: September 29, 2019

Departmental Overview

The English Department is the largest department in the Division of Art & Humanities in the College of Letters and Science, with 60 permanent faculty and 10 staff, a large cohort of undergraduate majors, and a distinguished graduate program. The Academic Personnel Coordinator researches and analyzes existing and proposed University, College, and Departmental academic personnel policies and procedures for their potential impact on the department, and provides Department Chair and faculty with interpretation of academic policies and procedures affecting academic personnel actions.

  • Responsible for the department-level implementation and interpretation of policies and programs relating to: academic recruitment, advancement, compensation/salary administration, faculty welfare and benefits, visa eligibility and processing, faculty misconduct, and faculty equity. Provide strategic advice to chair and manager by analyzing campus and system-wide policies, collective bargaining agreement, and academic personnel procedures. Counsel Senate and non-Senate faculty and academic staff concerning moderate to complex personnel matters. Maintain productive working relationships with campus resources (e.g. Dean's office AP staff, APO, VSPA). Routinely provide research and analysis to resolve academic HR issues and process standard and non-standard AP actions. Serve as the expert Academic Personnel resource for the Department of English.
  • Facilitate/manage the academic review processes, identifying pertinent issues relating to AP policies. Consult with the chair and assistant chair to plan for and review AP schedules. Manage and oversee the preparation of academic personnel cases for all ladder-rank and non-Senate faculty. Academic personnel actions managed by this position include: recruitment, appointment, appraisal, merit review, change of status, sabbatical and other leaves, recalls, chair appointments, and separation. Draft AP memos as needed. Ensure that cases are prepared in accordance with relevant policies, and that they are timely and accurate. Assist faculty in preparing materials; review case documents for accuracy and compliance with relevant policies. Advise and assist committee members during the review process. Maintain all academic personnel records.
  • Coordinate academic search processes at the departmental level, including drafting of ads and search plans, conducting initial screenings of materials submitted, monitoring pools in APRecruit, and responding to applicant inquiries. Work closely with search committee to guide them through the process of selection and appointment. Prepare waiver and exemption requests.
  • Analyze and monitor faculty leave eligibility. Advise faculty on implications of various types of leaves and required reporting procedures. Monitor compliance with University and system-wide policies. Communicate with departmental finance staff to ensure accurate payroll processing.
  • BRS Liaison for all academic personnel-related matters. Work with BIO and BRS to coordinate visa processing.
  • Coordinate with curricular staff and faculty advisors to acquire information necessary to prepare appointment requests for visitors and Lecturers. Coordinate with departmental finance staff to ensure accurate payroll processing.
  • Responsible for submission of Summer Sessions appointment requests, including faculty instructors, Lecturers, GSIs, and Readers. Coordinate with curricular and advising staff and faculty advisors to coordinate appointments; coordinate with finance staff to ensure accurate payroll processing.
  • Provide executive support to department chair. Prepare and edit correspondence, communications, presentations, and other documents. Prepare materials for faculty votes. Serve as department benefits counselor for faculty.
  • Maintain working knowledge of academic personnel administration by participating in relevant campus organizations, networking with peers, and attending requisite professional meetings.

Required Qualifications
  • Advanced AP HR knowledge and ability to apply/interpret campus and college policies and procedures, which govern academic HR (e.g. APM, bargaining unit contracts)
  • Ability to analyze complex management issues; develop solutions that factor in long-range considerations; develop original ideas to solve problems; influence change
  • Excellent computer skills and proficiency in relevant applications
  • Thorough knowledge of campus and college goals (or equivalent), priorities and values and the legal and human implications of decisions.
  • Bachelor's degree in related area and/or equivalent experience/training

Salary & Benefits

Annual salary will be commensurate with experience within the range of $67,500-$72,000.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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