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Job ID: 130291

Administrator Manager (7376U) 1615 - 1615
University of California, Berkeley


Date Posted Oct. 2, 2019
Title Administrator Manager (7376U) 1615 - 1615
University University of California, Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Director/Manager
  • Administrative Support/Services
 
 


Administrator Manager (7376U) 1615 - 1615

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

Application Review Date

The First Review Date for this job is: September 24, 2019.

Departmental Overview

The Institute for the Study of Societal Issues (ISSI) is a large, multifaceted, interdisciplinary research institute located at the University of California at Berkeley. ISSI provides an intellectual home for faculty, students and other scholars engaged in interdisciplinary research on issues impacting social life in the U.S. and other parts of the world, especially with regard to economic inequality; social divisions of race, class, and gender; and health disparities. ISSI's six research centers focus on issues related to Native Americans, Latinx policy, right-wing movements, social medicine, ethnographic research, and social change. To promote scholarship in these areas, ISSI academic staff develop new cross-disciplinary initiatives and secure extramural funding to support them. In addition, staff support faculty research and grant development; build interdisciplinary networks between faculty and graduate student researchers; provide research training to faculty, students, and professionals; provide training, mentoring and professional development to underrepresented graduate students; disseminate research publications; facilitate graduate student and faculty working groups; and convene colloquia and conferences. ISSI provides office space to over 75 affiliated faculty, graduate students, research staff, and visiting scholars. By having faculty, graduate students, research staff and visiting scholars from different disciplines all under one roof, ISSI nurtures a lab environment, where informal conversations as well as formal presentations of research spark innovation, new insights, and new avenues of research.

For more information, please visit http://issi.berkeley.edu

Responsibilities

This position provides administrative services to a large, complex research institute with 6 constituent research centers. The incumbent will be involved in managing the daily operations of the institute, which has 70 resident faculty and staff. The incumbent will also provide assistance in the areas of budget management, proposal preparation and reporting, Human Resources and records management, procurement, travel and entertainment reimbursements, and maintenance and building coordination. To do this, the incumbent will liaise with various affiliated administrative groups and individuals, including BRS Research Administration, BRS-HR, CSS-BF&S, VCR administration, department MSOs, Facilities Services, Capital Projects, etc.

The Administrative Officer is responsible for working with Berkeley Regional Services (BRS) and other campus units on functions involving budgeting, financial management and projections, Human Resources, purchasing and reimbursements, visiting scholars program, and internal administrative processes. The incumbent is responsible for assisting the Director, Associate Director, research center chairs, and affiliated faculty and researchers on aspects of administration including, but not limited to:

Human Resources:
  • Hires, trains and supervises student assistants.
  • Serves as UC Path Position Control Initiator.


Visiting Scholars Program:
  • Manages the Institute's Visiting Scholars program, including responding to visiting scholar inquiries, managing the application process, serving as unit liaison to VSPA, collecting fees, and arranging for them to be introduced to the ISSI community through events and communications.


Travel/Entertainment Reimbursement and Procurement:
  • Submits and tracks purchase requests for supplies and equipment.
  • Manages and approves all institute expenditures and reimbursements.


Budgeting and Financial Management:
  • Supports institute fundraising and revenue-generating efforts, including managing outreach and registration for fee-based workshops.
  • Develops and maintains budgets for the Institute and six of its constituent centers, including tracking all expenses made from Institute accounts and managing transfers of funds to/from ISSI accounts.
  • Provides assistance with grant and contract submissions and approvals.
  • Gathers and analyzes financial and other resource data; prepares reports including annual report, analyses of operational activities, and evaluation of current and proposed programs, for example, revenue-generating workshops.


Leadership in General Office and Administrative Management:
  • Leadership in general office management.
  • Develops and documents procedures to routinize daily operations and activities to ensure the smooth operation of the Institute.
  • Manages and oversees functions related to the unit's facilities, space management, information technology and safety.
  • Serves as Building Coordinator.
  • Exercises key control authority and manages card key access to the building.
  • Manages office space assignments for 70 residents and room requests for office-holders and other Institute affiliates.
  • Serves as Equipment Custodian.
  • Submits and monitors IST requests and reviews monthly billing statements.
  • Represents ISSI at monthly Research Managers meeting.
  • Professional Development: Attend trainings, meetings, and workshops to stay current on campus policy and procedures.


Required Qualifications
  • Bachelor's degree in related area and/or equivalent experience/training.
  • Excellent communication, active listening, and interpersonal skills to communicate effectively with all levels of staff, faculty, students, and community partners
  • Excellent writing skills sufficient to represent Institute leadership in email and business communications
  • Ability to follow written and verbal instructions precisely and maintain confidentiality
  • Ability to interpret and follow procedures and policies
  • Ability to work independently and establish own priorities
  • Attention to detail and ability to apply organizational skills
  • Ability to maintain confidentiality and professionalism in all communications and interactions
  • Familiarity and knowledge of university policies, protocols, and procedures
  • Experience using Bearbuy, BFS, BAIRS, bConnected
  • Knowledge of PC or Mac based software (MS OfficeWord, Excel, PowerPoint, etc.) spreadsheet and database applications
  • Political acumen and sensitivities to the differing perspectives, social and cultural norms, and political circumstances as they apply to the Institute and its constituents
  • Strong service orientation and ability to work proactively as part of a team
  • Demonstrated experience in project management with conflicting deadlines
  • Comfort and experience working in a high-pressure, fast-paced environment


Preferred Qualifications
  • Experience in an academic unit of a higher education institution strongly preferred.


Salary & Benefits

Hourly Salary Range: $28.74 - $35.92

Salary & Benefits This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=1615&PostingSeq=1

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