Posting Closing Date:
January 26, 2021Please note that the posting will close at midnight (12:00 AM) on the posting closing date.
This means any applications must be submitted by 11:59 PM the evening before.
DISTINGUISHING FEATURES OF THE CLASS:
The work involves providing assistance to the Bursar with financial record keeping and accounting in a community college. An Assistant Bursar will work with the Bursar to coordinate student billing, collections, and recording of monies received by a community college. Work is performed under the general supervision of the Bursar. Supervision is exercised over clerical employees. Does related work as required.
TYPICAL WORK ACTIVITIES:
- Assist in coordinating, preparing and distributing all student bills;
- Assist in the collection, receipting, deposit and recording of all monies received by the College;
- Assist in maintaining accounts receivable for all student and company accounts;
- Assist in supervising the billing of all counties for operating and capital payments due to ECC;
- Assist and coordinating financial aid work to deduct outstanding tuition and fees from student accounts including TAP, PELL, SEOG, EOP, etc.;
- Assist with all third party billing to companies and agencies for tuition and fees deferred by the College, i.e., Vocational Rehabilitation, Child or Deceased Veterans, LEAP, CPS, Middle College, Military, etc.
- Assist in coordinating follow up on all rentals for payment to the College;
- Assist with audits conducted for verification of tuition and fees, cash receipts, and student account information;
- Assist with updating and implementing web and catalog documentation;
- Assist in purchasing and procurement for the department;
- Assists in the preparation of status reports and financial statements dealing with revenue received and receivables;
- Assist with the year end 1098T processing for student year-end tax forms;
- Customer Service and troubleshooting;
- Develop procedures/policies for improved efficiency and customer service.
KNOWLEDGE, SKILLS, ABILITIES:
Candidates must be able to demonstrate awareness and sensitivity towards promoting an inclusive and diverse learning environment. Excellent customer service and troubleshooting abilities; strong knowledge of and compliance with Title IV federal and state regulations. Thorough knowledge of modern business administration practices and procedures; good knowledge of accounting principles and practices and budgetary procedures; good knowledge of college student billing procedures; ability to maintain accounting controls and to prepare financial statements and detailed reports; ability to supervise the work of others; a high degree of accuracy; initiative and resourcefulness; dependability; physically capable of performing the essential functions of the position with or without reasonable accommodation.
The candidate must have an Associate’s Degree from a regionally accredited college plus (5) years’ experience with experience is accounting, office management, and preferably educational financial experience.
Official transcripts will be required for successful candidates within 30 days of hire.
Contact Human Resources at (716) 851-1840 with any questions.
Our mission to offer quality education includes exposing our students to a diverse range of cultures, experiences and expertise. At SUNY Erie Community College, we value diversity and encourage applicants from all backgrounds to apply.
Notice of Non-Discrimination
SUNY Erie Community College does not discriminate in admission, employment, or in the administration of any of its policies and programs on the basis of race, color, religion, national origin, age, sex, gender, gender expression, gender identity, pregnancy, disability, sexual orientation, familial status, military status, domestic violence victim status, predisposing genetic characteristics, veteran status, criminal conviction, or any other characteristics protected by law. This applies to all students, applicants or other members of the College community (including, but not limited to, vendors and visitors). Grievance procedures are available to interested persons by contacting the Civil Rights Compliance Officer listed below. Retaliation against a person who files a complaint, serves as a witness, or assists or participates in the investigation of a complaint in any manner is strictly prohibited.
The following individual has been designated to handle inquiries regarding the College’s non-discrimination policies:
Civil Rights Compliance Officer
Tracy Archie, Chief Diversity Officer
Office of Equity and Diversity
City Campus, Room 174, 121 Ellicott Street
Buffalo, NY 14203
For further information on notice of non-discrimination, please contact:
New York Office
United States Department of Education
Office for Civil Rights, 32 Old Slip 26th Floor,
New York, N.Y., 10005-25010;
Tel (646) 428-3800; Email: mailto:OCR.NewYork@ed.govOCR.NewYork@ed.gov.