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Job ID: 126413

Information Specialist, Career Center (4723C) - 27325
University of California, Berkeley

Date Posted Jul. 24, 2019
Title Information Specialist, Career Center (4723C) - 27325
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Information Specialist, Career Center (4723C) - 27325

About Berkeley
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date
The First Review Date for this job is: August 5, 2019

Departmental Overview
The University of California, Berkeley is the preeminent public university in the country and one of the leading employers in the Bay Area. The Career Center is a student services unit that is part of the Division of Student Affairs. The Career Center educates undergraduates, graduate students, and faculty about the career planning process, job search and professional/graduate school strategies, and promotes connections among students, employers, alumni and professional/graduate schools. The Career Center provides comprehensive resources for all career and employment opportunities. The major components of the Career Center are Employer Relations, Counseling and Programs, Administrative Services and Executive Administration. This position is a part of the Administrative Services team and provides critical support to unit programs and services. This involves performing a variety of diverse tasks with minimal supervision directly related to specialized administrative support and direct customer service utilizing a variety of systems.

  • Provide direct assistance to students, alumni, post-docs, employers, faculty and staff and the public regarding Career Center programs and services including a broad range of tasks not limited to:
  • Direct customer service - in person, telephone and email.
  • Client needs assessment and referral.
  • Policy and procedure guidance.
  • Targeted information concerning Handshake and other job search tools, appointments, Alumni Services.
  • Letter Service processes, programs and events.
  • Provide specialized administrative support for unit to include record-keeping, program support and data related to Career Center programs and services.
  • Facilitate systems access and troubleshoot systems, e.g. on line appointments, Letter Service, and Handshake, etc. and provide individualized assistance and resolution.
  • Provide specialized assistance to employers and guests supporting programming and sponsored events.
  • Gather and tally data related to client facing services.
  • Documents procedures and guides other Career Center staff as required; particularly regarding procedures.
  • Coordinate and accept unit deliveries.
  • Participate in team meetings and unit-wide committees and meetings.
  • Complete projects and unit wide support tasks as assigned.
  • Acts as back-up for other Career Center staff within Administrative Services as necessary.
  • Performs other duties as assigned as necessary.

Required Qualifications
  • 2+ years previous work experience in a customer service and administrative support capacity.
  • Proven experience working in a fast paced, diverse front-line, problem solving environment.
  • Relevant computer skills sufficient to competently and efficiently utilize database systems and PC-based software applications, including customized database software, Microsoft Suite, Adobe Suite and Google products.
  • Demonstrated communication and interpersonal skills sufficient to communicate effectively with all levels of clients, staff and employers, both verbally and in writing.
  • Demonstrated ability to exercise sound judgment and consulting lead or supervisor when researching and resolving situations in which a routine answer will not suffice.
  • Demonstrated ability to work independently, establishing priorities with minimal supervision.
  • Developed organizational skills, attention to detail, and ability to work under deadlines with conflicting demands.

Preferred Qualifications
  • Prior customer service experience in student services setting.
  • Prior experience with database systems involving multiple variables, e.g. job search tool.
  • Prior experience in team environment.

Salary & Benefits
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience up to $21.43/hour

For information on the comprehensive benefits package offered by the University visit:

How to Apply
Please submit your cover letter and resume as a single attachment when applying.

Other Information
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at:

Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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