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Undergraduate Advisor (4575U) Job
University of California Berkeley
Undergraduate Advisor (4575U) Job
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles
, our Principles of Community
, and our Strategic Plan
Application Review Date
The First Review Date for this job is: 1/6/20
CED is comprised of faculty, students and staff with an impressive set of backgrounds and talents. We believe in the importance of supporting an inclusive environment that values community and builds its strength from a diversity of views and expertise. There are approximately 50 faculty, 1000 undergraduate and graduate majors, and approximately 45 total staff. The college budget is approximately $28M. The College of Environmental Design (CED) is a multifaceted academic unit, with three departments (architecture, city & regional planning, and landscape architecture & environmental planning); undergraduate, professional graduate and doctoral programs; a suite of highly regarded summer design institutes; widely recognized environmental design archives; extensive computing and fabrication facilities; several administrative and student affairs departments; and a building with auditoria, classrooms, studios, labs, research centers, library, and a cafe.
The CED undergraduate program is home to the highest percentage of historically underrepresented minority students, Pell Grant recipients, and first generation college students at UC Berkeley. The 650 undergraduates major in Architecture, Landscape Architecture, Urban Studies and Sustainable Environmental Design.
The CED Office of Undergraduate Advising is committed to helping students graduate in a timely way with an excellent education and experience at Berkeley. The unit works collaboratively with CED faculty, the CED Undergraduate Affairs Committee, and departments and student service units across campus toward the common objective of helping students achieve their educational and career goals. Berkeley Advising fosters the academic achievement, intellectual curiosity, personal discovery and growth of students as they develop into well-rounded global citizens and leaders.
The College of Environmental Design (CED) Office of Undergraduate Advising:
- Advocates for just and equitable policies and practices
- Supports students holistically as they earn their degree
- Connects current and prospective students with resources and opportunities
- Fosters a sense of belonging and community
Student-Centered. We provide support services centered on student self-actualization. We aim to hold a welcoming space in which students are encouraged to explore their minds and their hearts, do their best work, realize their talents and passions, and achieve their goals. We put the student voice and experience first.
Justice and Equity. We actively seek to eradicate all forms of individual and institutionalized discrimination and oppression to provide students an equitable experience in complete appreciation of their identities, economic status, and immigration status.
Health and Well-Being. We strive to build and sustain a culture in which our community can thrive in all aspects of life: intellectual, emotional, social, physical, occupational, spiritual and environmental.
Courage and Vulnerability. By learning from our own experiences, educating ourselves on developments in the field, collaborating with our communities, and taking strategic risks, we aim to improve our advising services and the student experience. We are committed to continuous self-reflection
Under the direction of the Director of Undergraduate Advising in the College of Environmental Design, the Student Services Advisor 3 serves as the lead advisor for the Architecture major, is cross-trained to advise on all CED majors and minors, and has a special focus on student leadership and wellness. As part of the undergraduate advising team, the SSA 3 is responsible for a broad range of student issues within CED, including outreach, admissions advising and selection, yield efforts, orientation, academic advising, equity and inclusion, college climate and student well-being, basic career and graduate school advising, student group mentoring, degree completion, and fostering a sense of belonging among students and staff.
The SSA 3 assists with the assessment of undergraduate needs and experience, develops programs and services to meet those needs, and evaluates outcomes. Advises faculty and management on a variety of student issues. Works with the college's management to recommend changes to policies, practices, and procedures. May supervise work study students and/or graduate intern.
Academic Advising 60%
Recruitment and Admission 10%
- Provides extensive and complex strengths-based advising and guidance for prospective, new, and continuing students on University, College, major, and minor requirements; progress toward degree; GPA and academic standing; engagement and enrichment; wellness; course selection; complex transfer issues; internships; career and graduate school planning; study abroad; and more.
- Acts as lead advisor for a specific major or set of majors and minors, including tracking of requirement completion and management of all administrative aspects of the major. Cross-trains to advise students on all CED majors and minors.
- Independently evaluates and acts upon student requests (e.g. minors, change of college or major, reduced course load, using judgment in complex cases). Interpret and apply college, campus, and University-wide policies and regulations. Using professional judgment and expertise, advises regarding complex student or program-related issues which do not fall within clearly defined guidelines.
- Plans, designs, and provides workshops for students, such as information about the campus, or academic strategies and enrichment programs.
- Assists with hiring and training of advising team and student employees.
- Maintains productive and mutually beneficial relationships with other campus offices, most prominently the Office of the Registrar, Office of Undergraduate Admissions (OUA), the Centers for Educational Equity and Excellence; undergraduate schools/colleges, and other student service departments to ensure excellent service and a positive student experience.
- Uses the Cal Central Academic Progress Report to track student progress and update the system to ensure correct reports.
- Keeps accurate and timely records of interactions with students and decisions made.
- Assists with updating of text for website, published curriculum, student forms/petitions, and other materials.
Student Wellness and Leadership 10%
- Plans and implements or participates in outreach activities; advises prospective applicants on necessary academic preparation and appropriateness of program as it pertains to the prospective applicant's goals; assists with student recruitment visits to Berkeley.
- Utilizing in-depth knowledge of CED's admission criteria and in collaboration with faculty, leads transfer evaluation process for the major(s), establishes conditions of admission, and under the direction of a faculty committee, ranks applicants for admission to the College.
- Leads and implements programming designed to promote financial, academic, social, and personal wellness and success among CED undergraduates.
- Supervises Community Fellow (work study assistant).
- Serves as staff advisor to the CED Undergraduate Student Council.
- Oversees CED student group leader development and event coordination. Maintains a visible presence with assigned student groups, providing advising, mentoring, trouble shooting, and training as needed.
- Stays up-to-date on student group events and scheduling issues, attending meetings and events as needed and notifying the advising team of current developments.
Academic Curriculum Consultation 10%
- Oversees student group participation in College-wide events (Cal Day, Golden Bear Orientation, etc.).
Event Planning 5%
- Works closely with department chair and faculty to monitor student issues, overall enrollment, curriculum, and course offerings. Anticipates challenges that may arise from curriculum changes, and contribute insight to chair and faculty regarding campus, college, and major policies and student issues.
- Advises chair/dean/faculty on curriculum planning to ensure students' progress through course sequences, avoiding conflicts, and ensuring compliance with campus-wide policies.
Professional Development 5%
- Plans and implements complex, high-visibility student events, such as commencement, Cal Day, Golden Bear Orientation.
- Plans, designs, and provides workshops for students, such as information about the campus, or academic strategies and enrichment program
- Maintains professional growth and development through attendance at training sessions, seminars, conferences, and by participating in campus-wide committees and professional organizations.
- Assists with professional development and training of CED advising colleagues.
- Demonstrated commitment to the values of CED Undergraduate Advising (i.e., Student Centered, Justice and Equity, Health and Well-Being, Courage and Vulnerability).
- Demonstrated advanced strengths-based counseling, mentoring, and advising skills. Demonstrated competencies and advanced knowledge in theories of multicultural counseling, learning, identity development, human and career development.
- Experience working with culturally diverse communities in an academic environment. Expert knowledge of the pressures encountered by students at a major research university, and the personal and social problems encountered by students of all backgrounds, including historically underrepresented student groups, transfer students, first generation college students, re-entry students, student parents, LGBTQI, students with disabilities, international students, and more.
- Knowledge of methodologies used to enhance student achievement, such as strategies for effective advising, mentoring, small group facilitation and training, and advocacy.
- Demonstrated experience creating more equitable student environments, processes or policies.
- Solid organizational skills, initiative, and ability to multi-task with competing timeframes. Demonstrated impeccable attention to detail.
- Ability to develop and maintain cooperative, effective working relationships with faculty, students, staff, and members of the general public from a wide variety of cultures and backgrounds.
- Analytical skills to evaluate and interpret complex policies. Skills in judgment, decision-making, and problem solving.
- Demonstrated ability to work independently and as part of a team.
- Demonstrated skills in monitoring/assessing people, processes or services to make improvements.
- Ability to effectively manage scheduled and special projects and provide reports and statistics, as needed.
- Experience planning, developing, and administering enrichment programs/projects, academic and personal development seminars, courses, and workshops.
- Knowledge of the requirements, rules and regulations of the College or similar institution and demonstrated ability to interpret, apply, enforce, and explain those rules.
- Excellent oral/written communication and customer service skills.
- Ability to readily learn and adapt to new technologies.
- Bachelor's degree in related area and/or equivalent experience/training.
- Experience in academic advising at UC Berkeley or a similar 4-year institution. Knowledge of University requirements, policies and procedures, including policies on handling student records and confidential documents.
- Experience in recruitment, admissions, student event planning, and/or supervision of student groups.
- Knowledge of University-specific computer application programs (Cal Central and Cal Answers)
- Experience establishing and implementing short and long-term program goals and objectives and administering evaluative instruments for measuring program effectiveness.
- Master's Degree in Counseling, Educational Psychology or a related field preferred.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
- The salary range designated for this position: $50,400 - $70,000; however, starting salary will be commensurate with experience.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=3773&PostingSeq=1
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