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Job ID: 207178

Institutional Giving Associate (6206U)
University of California, Berkeley

Date Posted Mar. 14, 2023
Title Institutional Giving Associate (6206U)
University University of California, Berkeley
Berkeley, CA, United States
Department Lawrence Hall of Science - 50400
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Institutional Advancement
    Alumni Relations

Institutional Giving Associate (6206U), Lawrence Hall of Science - 50400

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit

Departmental Overview

The Lawrence Hall of Science is The University of California, Berkeley's public science center. Our mission is to inspire and engage through science discovery and learning in ways that advance equity and opportunity. We do this by working with audiences that include learners who experience our programs and products; educators, who work both in and out of school settings; and partners, who conduct research, build capacity for learning, and transform education systems. Research underlies everything we do, and we design all our programs and products to have high impact beyond the walls of The Lawrence.

The Lawrence Hall of Science (The Lawrence), UC Berkeley's public science center is seeking an Institutional Giving Associate to provide essential pre-award support for grants, contracts, and institutional giving, which go towards funding The Lawrence's research in and creation of engaging science, technology, engineering, and math (STEM) education activities.

This position provides support to The Lawrence's program leaders by identifying government, corporate, and foundation funding prospects; assisting Project Directors and Principal Investigators in the development and submission of proposals; and collecting institutional data on The Lawrence's impact in support of fund development activities. Working under the direction of the Institutional Giving Manager, the position is part of a two-person team that supports the submission of 30-50 extramural proposals and related activities, resulting in an average return of $7 million annually, approximately 31% of The Lawrence's annual budget.

Application Review Date

The First Review Date for this job is: 03/27/2023.


  • Providing technical, editorial, and analytical input on 30-50 proposals annually, including project managing proposal workflow and submission, creating support documents, reviewing budgets and subcontractor documentation for compliance with university and sponsor requirements.
    • This includes facilitating and participating in proposal review meetings to give editorial and research administration- related feedback to PIs as part of overall review committee.
  • Provides guidance and counsel on research administration matters, including compliance regulations, to principal investigators and department administrators.
  • Keeps abreast of federal, other funder, and University policies and procedures.
    • Includes annually co- presenting NSF and university policies and changes to new and experienced PIs.
  • Working with project directors, the Institutional Giving Manager, and Lawrence leadership on a project basis to draft and submit proposals for smaller corporate and foundation grants or sponsorships.
  • Identifying emerging trends and institutional (corporate, foundation, State and Federal) funding prospects for The Lawrence's programs.
  • Supporting subaward partners to provide relevant administrative and financial documents to comply with sponsor and university requirements.
  • Gathering factual data on The Lawrence's programs to prepare presentations, reports, proposal copy, and related collateral that persuasively summarizes information in support of requests for grants and restricted gifts.
  • Participating in The Lawrence's Proposal Development Support Team to ensure PIs are receiving the support they need to submit high quality proposals, and that proposed projects align with The Lawrence Hall of Science's strategic plan.
  • Post-award administrative support: Develops and assists Project Directors/Principal Investigators with administrative portions of issuing subawards, as well as no-cost extensions, supplements and other award amendment requests.
  • Maintain departmental reports on status of submitted proposals, senior personnel effort, upcoming deadlines, and funds awarded.
  • Professional development and other duties as assigned.

Required Qualifications

  • Demonstrated project management skills.
  • Solid ability to multitask and manage significant volume of transactions with demanding timeframes.
  • Ability to communicate complex scientific, technical, and programmatic information, clearly and persuasively into fundable proposals.
  • Independent judgment, strong organizational and communication skills, and customer service focus.
  • Demonstrated knowledge of effective grant funding processes, procedures and techniques.
  • Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

  • Three to five years of experience managing and supporting grant proposal development and submission.
  • Administrative experience in a higher education, museum, or other institutional nonprofit setting.
  • Experience creating descriptive materials and supporting documents.
  • Working knowledge of commonly used campus computer applications, including Google apps, Word, Excel, PowerPoint and Adobe.

Salary & Benefits

This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for full UC Benefits.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $67,000.00 - $93,100.00.

How to Apply

  • To apply, please submit your resume and cover letter.

Other Information

  • This is not a visa opportunity.
  • The position is hybrid with an expectation of some days of the week on campus, to be negotiated.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

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