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Job ID: 191024

Executive Assistant
Tufts University

Date Posted Jul. 25, 2022
Title Executive Assistant
University Tufts University
Medford, MA, United States
Department Tufts University
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services


The Tufts University Advancement Division (UA) is a comprehensive development and alumni relations enterprise with a staff complement of approximately 200 full-time employees. Functional units within UA include development/fundraising, alumni relations, stewardship and donor relations, special events, gift processing, research and prospect management, gift planning, corporate and foundation relations, campaign management, and information systems and management.

UA's mission is to build strong, lifelong relationships with Tufts University's constituents, match donors' interests with the University's needs and priorities, and secure the financial resources necessary for Tufts to achieve excellence in teaching, research, and scholarship. The Division is strongly committed to serving the academic agenda of the University, creating a culture of philanthropy in the extended Tufts community, and pursuing excellence and best practices in its work. Integrity, collegiality, diversity, accountability, mutual trust, and respect for the individual as well as the intentions of our donors are the values that guide the Division's work

What You'll Do

Supports the work of the Vice President, Executive Director University Advancement and other senior advancement staff by carrying out complex executive administrative duties which include: managing and prioritizing a high volume of meeting requests on a very complicated, executive-level calendar; assisting in managing and prioritizing communications with internal and external constituencies; organizing and planning logistics of meetings, retreats, and other larger events; editing, proofreading, and composing correspondence and reports; participating in or leading assigned projects for the office; and organizing and planning complex and worldwide travel arrangements. Other duties as assigned.

What We're Looking For

Minimum Required Experience, Education, Background, And Certifications/Licenses
• Associate’s Degree or equivalent
• 3-5 years of related professional experience
• Superior written and oral communications skills
• Ability to work with confidential information and data
• Strong interpersonal skills
• Experience with databases
• Proficiency with Microsoft office- especially Excel and PowerPoint
• Experience managing budgets


Additional Preferred Experience, Education, etc.
• Bachelor’s Degree
• Experience in a not-for-profit or university setting


Equal Opportunity Employer – minority/females/veterans/disability/sexual orientation/gender identity.

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