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Job ID: 108725

Bookstore Coordinator
Foothill-De Anza Community College District

Date Posted Jul. 5, 2018
Title Bookstore Coordinator
University Foothill-De Anza Community College District
Department Bookstore
Application Deadline 7/30/2018
Position Start Date Available immediately
  • Los Altos Hills, CA
    United States
  • Classified Staff
  • Administrative Support/Services

Bookstore Coordinator

Foothill-De Anza Community College District

Posting #: 18-000

Campus: De Anza College

Close/Initial Review Date: 7/30/2018

Open Until Filled: No


Starting Salary: $5,127.11 (per month) plus benefits; Salary Grade: C1-52
Full Salary Range: $5,127.11 - $6,888.99 (per month)

The Foothill-De Anza Community College District is currently accepting applications for the classified position above.

De Anza College Mission Statement:
De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world.

De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college's Institutional Core Competencies:
  • Communication and expression
  • Information literacy
  • Physical/mental wellness and personal responsibility
  • Civic capacity for global, cultural, social and environmental awareness
  • Critical thinking

Under the supervision of the Director of Bookstore, coordinate the day-to-day activities of the bookstore, including personnel and operations. The Coordinator is the primary point of contact during the evening hours.

Depending upon assignment, duties may include, but are not limited to, the following:
  • Assist in training staff, coordinating student schedules, and scheduling and facilitating staff meetings.
  • Responsible for the efficient operation of auxiliary stores, computer department, and special events, including but not limited to rush and graduation.
  • Responsible for the daily physical condition of the Bookstore; assist in the development of long and short range plans for the maintenance, improvement, and renovation of Bookstore facilities.
  • Ensures pricing of all bookstore merchandise is in compliance with established Bookstore pricing policies.
  • Assist in the formulation of policies and procedures of the Bookstore.
  • Enhance the image of the Bookstore on campus, within the local community, and within the college store industry nationally.
  • Under the supervision of the Director, coordinate and ensure an accurate physical inventory.
  • Coordinate the ordering of general merchandise; contact vendors regarding prices, quotations, shipping and delivery information; determine future stock needs; and ensure the timely placement of merchandise on the sales floor after its receipt.
  • Monitor consumer trends to ensure our customer needs are met through continuous changes in our product mix.
  • Assist in the efficient use of the Bookstore computer system by maintaining current user information, providing access, and enforcing security protocols.
  • Oversee the Point-Of-Sale (POS) system by performing periodic backups, software updates, and maintaining current cashier profiles.
  • Coordinate requests for course material and other communications as needed.
  • Implement changes and ensures compliance in policies and procedures.
  • Oversee the functions of the Customer Service Coordinator.
  • Perform related duties as assigned


Knowledge of:
  • General knowledge of accepted business and retailing practices.
  • Proper cash handling procedures.
  • Merchandising principles and practices.
  • Personal computer operation including, but not limited to, spreadsheet and word processing software.

Ability to:
  • Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  • Effectively direct, oversee and monitor the bookstore staff.
  • Organize, plan and implement short and long-range activities.
  • Establish and maintain cooperative relationships with administrators, faculty, students and off-campus organizations.
  • Maintain records, prepare reports and initiate correspondence necessary to the successful performance of duties and responsibilities.
  • Work with limited supervision.


  • Bookstore environment.
  • Constant interruptions.

Physical Abilities:
  • Hearing and speaking to exchange information in person and on the telephone as well as making presentations.
  • Dexterity of hands and fingers to operate a computer keyboard.
  • Seeing to read various materials.
  • Standing for extended periods of time.
  • Reaching overhead, above the shoulders and horizontally.
  • Bending at the waist, kneeling or crouching.
  • Lifting, carrying, pushing or pulling objects up to 30 lbs.

  • Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  • Any combination equivalent to a Bachelor's degree AND four (4) years of buying or sales related experience preferably in a bookstore setting.

  • A District on-line application on *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
  • A cover letter addressing your qualifications for the position.
  • A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our Applicant Information to assist with technical difficulties at:

Position: Full-Time, Permanent, 12-months per year
Starting date: As soon as possible upon completion of the search process.

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site:

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

For more information about our application process contact:
Employment Services
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, California 94022

To apply, visit:


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