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Job ID: 164151

Faculty Assistant (4722C) - 21471
University of California, Berkeley


Date Posted Jul. 29, 2021
Title Faculty Assistant (4722C) - 21471
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Other Administrative Categories
  • Administrative Support/Services
 
 


Faculty Assistant (4722C) - 21471

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: August 10, 2021

Departmental Overview

The Department of Molecular & Cell Biology (MCB) is home to undergraduate and graduate academic programs as well as Faculty Research performed by faculty organized in five divisions:
  • Biochemistry, Biophysics and Structural Biology
  • Cell and Developmental Biology
  • Genetics, Genomics and Development
  • Immunology and Pathogenesis
  • Neurobiology


The teaching and research activities of the Department of Molecular and Cell Biology (MCB) concern the molecular structures and processes of cellular life and their roles in the function, reproduction, and development of living organisms. This agenda covers a broad range of specialized disciplines, including biochemistry, biophysics, molecular biology, structural biology, genetics, genomics, bioinformatics, cell biology, developmental biology, tumor biology, microbiology, immunology, pathogenesis and neurobiology. The types of living organisms from which the departmental faculty draws its working materials are as diverse as its disciplinary specializations, ranging from viruses and microbes through plants, roundworms, annelids, arthropods, and mollusks to fish, amphibia, and mammals. The faculty of the department is organized into five divisions: Biochemistry and Molecular Biology; Cell and Developmental Biology; Genetics, Genomics and Development; Neurobiology; and Immunology and Pathogenesis.

The Departments of Molecular and Cell Biology (MCB) and Integrative Biology (IB) together are among the largest academic departments at UC Berkeley. By several measures (including number of faculty and students, budget, and assigned square feet), these departments are larger than many UCB colleges and schools. The two departments represent over 186 faculty FTE (including Adjuncts, Professors of the Graduate School, active emeriti and 15 HHMI professors); 150 postdocs and other research positions; 375 graduate students; 80 department staff members; and 8 recharge centers. Financial resources include approximately $51M in annual extramural funding (which accounts for over half of the total sponsored research awards in the College of Letters & Science) and over $46M other fund sources. The department has 1,800 declared undergraduate majors (the largest majors on the Berkeley campus) and a total annual enrollment in classes of ~20,000. Department personnel are currently housed in seven buildings located in three widely separated parts of the campus.

The position will work directly with Dr. Cox and his lab members which includes staff, postdoctoral fellows, graduate and undergraduate students, and off-campus collaborators in the Bay Area and around the world. The position will interface with CSS, SPO, Purchasing, the MCB Department, Office of Intellectual Property and Industry Research Alliances, and other on-campus organizations.

Responsibilities

Project Assisting:
  • Coordinate events, meetings, conferences, and related activities including travel arrangements and reimbursements
  • Draft content for proposals, assist the preparation of budgets, liaise with the Sponsored Projects Office and grant administrators to meet pre-award and post-award requirements
  • Coordinate project logistics
  • Draft and edit appropriate program materials as contractually directed by funding agencies or donors; annual progress reports and renewal materials, fund close-out activities
  • Gather data and prepare assigned (i.e. educational and international) project budgets and financial reports for funding which may be complex. Perform recharge administration
  • Website maintenance


Financial Coordination, Analysis and Budget Reconciliation:
  • Work with faculty and BRS Research Administrator on budget-related issues in the laboratory (post-award management)
  • Assist in grant preparation - liaison with department and university grant offices to ensure deadline compliance and proper package preparation (Pre-award management)
  • Coordinate laboratory purchases with lab personnel
  • Coordinate all documentation regarding laboratory accomplishmentsmaintaining CV, providing support and coordination for grant renewals
  • Perform other duties as assigned


Required Qualifications
  • Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
  • Solid ability to multi-task with demanding timeframes.
  • Ability to use discretion and maintain all confidentiality.
  • Ability to use sound judgment in responding to issues and concerns.
  • Working skills to analyze information and synthesize large amounts of data with strong attention to detail.
  • Demonstrated experience working independently and in a team environment with the ability to reach consensus on project goals.
  • Knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.


Education/Training:
  • Relevant experience working in academic setting and grant administration.


Preferred Qualifications
  • Working knowledge of or ability to learn common campus-specific and other computer application programs such as BearBuy, Microsoft Office, Google Suite, and Adobe Creative Cloud
  • Working knowledge of or ability to learn University rules and regulations, processes, protocols and procedures for budget, account and fund management, personnel management
  • Experience in training grant and proposal management


Salary & Benefits

This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a part-time, 20-hours per week, Career appointment - eligible for full UC Benefits.

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: https://www.google.com/url?q=http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html&source=gmail&ust=1627485523020000&usg=AFQjCNGDhc8DSV-7dKfOW7zcgGGUlXB9yw" href="https://apptrkr.com/get_redirect.php?id=2400069&targetURL=http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html]http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=21471&PostingSeq=1

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