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Diversity Program Assistant (7376C) 23690
University of California, Berkeley
Diversity Program Assistant (7376C) 23690
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles
, our Principles of Community
, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: September 27, 2021
The Mathematical & Physical Sciences (MPS) Diversity Office provides support and assistance to the MPS community at Berkeley to increase diversity and inclusion, and to achieve equitable educational and career outcomes for all in MPS. We advise and support undergraduates and graduate students, prospective students, student organizations, postdoctoral fellows, faculty, staff, department managers, and Chairs in the mathematical and physical sciences. We generate and lead diversity-focused programs, educational activities, and services, and conduct internal program assessments for the MPS departments. We work with and represent Berkeley MPS to statewide and national partners and organizations. Our scholarly research is both local and national in scope, and informs the development of new initiatives in and for the MPS Division.
- Implements defined MPS Diversity programs. This includes some of the following functions: finance, facilities, payroll, space planning, human resources, communications, informational technology, event planning and implementation. Provides overall support for functions, programs and the organizational unit, including completing CSS HR forms, etc. for hiring student staff, graduate student assistant/mentors, staff. Assists in planning programs and events, invites and tracks participants, creates and monitors budgets, develops relationships with vendors at UCB and partner institutions, housing, meals, and evening events and is responsible for on-site and remote logistical arrangements and coordination of events. Provides administrative support for projects by arranging meetings, travel, locations, keeping minutes, and engaging in communications with participants. Updates websites for MPS Diversity.
- Gathers, organizes, and analyzes data, and prepares reports. These include financial, student, program participant, research, performance, and other data; prepares reports or analyses of operational activities, participation, student, postdoc, faculty, and administrator engagement and performance in MPS Diversity activities. Acquires and maintains lists of prospective participants for outreach and communication, including incoming students who are eligible for MPS Diversity programs. Assists in development of strategic market plans for targeted audiences. Gathers, compiles, and reviews graduate admissions data from graduate division and departmental admissions databases, develops reports for Assistant Dean, and maintains databases. Develops and maintains recruitment databases and disseminates data to campus units.
- Serves as staff coordinator for MPS Diversity and Dean's diversity, equity, inclusion related Taskforces and Initiatives. Assists with scheduling and coordination of work, minutes and communication, analyses of data, and preparation of reports. Currently these include the MPS Scholars, and Math Foundations.
- Works with students, including 1-1 and group advising, and management of financial support for students, student organization budgets, and related activities.
- Develops, prepares and reconciles budgets for all MPS Diversity activities and programs. Analyzes expenses and makes projections. Fiscal responsibilities consist of knowledge of College and CSS protocols, preparing requisitions and purchase orders, travel and entertainment reimbursements, and expense reports. Has general understanding of accounts payable, vendor inquiries, ledger reports, and campus student award system. Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies.
- Assists with development of new proposals, including research, writing, preparation of budgets, graphics, data collection and organization, editing, and presentation.
- Serves as single point of contact for all business issues for multiple locations for the Assistant Dean, schedules Assistant Dean's calendar, makes travel arrangements, and is responsible for arranging reimbursements. Acts as MPS Diversity primary contact: answers email and phone inquiries.
- Engages in professional development to learn new skills, master new software systems used by MPS Diversity, become familiar with salient new university and funder policies etc.
- Special projects as requested
- Working knowledge of, or can quickly learn, common campus-specific and other computer application programs.
- Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
- Knowledge of a variety of administrative operations such as risk management planning, budget creation, financial forecasting.
- Strong skills in short term planning, analysis, problem solving, and customer service.
- Ability to work independently with a minimum of direct supervision
- Knowledge or willingness to learn UCB procedures and policies.
- Proficiency in developing spreadsheets, charts, and databases. Proficiency with Excel, Smartsheet, Adobe. Proficient experience using business software systems including MS Office, Adobe Suite Products, Filemaker Pro, and Survey Monkey, Google Drive: Docs, Forms, etc.
- Ability and willingness to rapidly learn new software applications
- Knowledge of web content management platforms
- Ability to learn and abide by FERPA and Human Subjects Research -CITI ethical rules of conduct.
- Creativity and technical skills for use in visual and electronic communications.
- Analytical, mathematical/statistical problem-solving skills and attention to detail.
- Demonstrated organizational and project management skills, and ability to multi-task with demanding timeframes.
- Proficiency in a variety of administrative and technical operations including contracts and grants protocols.
- Highly developed ethical and sound judgment, strong customer service demeanor, positive and flexible attitude, ability to use discretion and maintain strict confidentiality, team-oriented, positive, problem-solving approach in responding to issues and concerns.
- Bachelor's degree in related area and/or equivalent experience/training
Salary & Benefits
This is an hourly (biweekly paid) position.
For information on the comprehensive benefits package offered by the University visit:
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
This is a full-time, 18-month, limited appointment.
The automatic conversion to career status, as provided in Section B.2. will not occur as the position into which the employee is hired is not an "ongoing" position, in that the position is established and funded for 18 months or less at any percent of time.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=23690&PostingSeq=1
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