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Job ID: 105074

Administrative Assistant
Embry-Riddle Aeronautical University

Date Posted Mar. 28, 2018
Title Administrative Assistant
University Embry-Riddle Aeronautical University
Application Deadline Open until filled
Position Start Date Available immediately
  • Prescott, AZ
    United States
  • Other Administrative Categories
  • Administrative Support/Services

Provide administrative support and assist the Department Chair with the day to day operations of the Prescott Flight Department.

  •  Schedule and monitor appointments and/or meetings via phone and Microsoft Office for Chair.  Respond to phone, email and walk-in inquiries of a wide variety, nature and complexity.  Filter inquiries to the proper department/locations.  Follow up on outstanding issues and/or verify accuracy/completion of projects.  Draft documents and various correspondence as needed.  Maintain a high level of confidentiality in dealing with sensitive issues.
  •  Produce Presentations for Chair using Power Point and Excel.  Proficiency with Microsoft Office is a must.
  •  Assist Flight line employees with various functions and/or requests to assure accuracy, timeliness and professionalism in the day to day operation of the Flight Department.  Some items include, but not limited to, assisting employees  in the creation of expense reports, processing orders, correspondence, supplies, operation of various office equipment and assistance with travel related issues.
  •  Assist in monitoring various budgets associated with the Flight Department. 
  •  Maintain Flight Departments purchasing card, initial purchases and track receipt of goods and services.  Reconcile purchasing card  in a timely manner.
  •  Reconcile fuel bills for payment.
  •  Maintain  petty cash fund.
  •  Coordinate social events for the flight line during normal business hours.  Events include BBQ’s, welcome and going away get togethers.  . 

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