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Job ID: 122727

Engineering Administrative Assistant
Embry-Riddle Aeronautical University

Date Posted May 1, 2019
Title Engineering Administrative Assistant
University Embry-Riddle Aeronautical University
Prescott, AZ, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Provide high-level administrative support to the Dean of the College of Engineering, department chairs (3), faculty, adjuncts, staff, and students of the College

  • Administrative support for the Dean and College – meeting arrangements, event planning & organization, project support, project ownership, travel arrangements, training on expense reports
  • Budget management for the College and Departments – monthly reconciliation, monthly budget reporting and review with Dean & Department Chairs. Examination of annual budget and ongoing review of spending, annual allocation of funds, budget transfers and journal entry changes.
  • Communication for the College and the Dean – notifications, follow-up, informational, etc. by phone, email, fax, and delivering messages
  • Purchasing and record-keeping – purchase requisitions, credit card purchases, petty cash reimbursements, budget reports, budget reconciliation, credit card reconciliation

High school (or GED) level ability in spelling, grammar, basic composition, and math. Formal diploma/certificate/degree program of 6-18 months after high school.

Preferred qualifications: Associate’s degree or Bachelor’s degree

Required skills, knowledge, abilities:
Ability to read and comprehend instructions, write information, and complete simple forms
Minimum of 5 years of administrative support experience with increasing levels of responsibilities;
Understanding of all office procedures including meeting planning, travel arrangements, budget reconciliation, filing, word processing, spreadsheets, powerpoint presentations;
Experience working for and supporting an executive;
Experience supporting teams;
Computer experience required: Microsoft Office (Word, Excel, Powerpoint, Outlook);
Experience with online procurement systems a plus

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