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Job ID: 130532

Pre-Award Research Administrator (6205U), ProS Service Region, Berkeley Regional Services - 27229 - 1276
University of California, Berkeley

Date Posted Oct. 3, 2019
Title Pre-Award Research Administrator (6205U), ProS Service Region, Berkeley Regional Services - 27229 - 1276
University University of California, Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
  • Other Administrative Categories
    Professional Staff
  • Research/Technical/Laboratory

Pre-Award Research Administrator (6205U), ProS Service Region, Berkeley Regional Services - 27229 - 1276

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at
Application Review Date

The First Review Date for this job is: August 7, 2019
Departmental Overview

Berkeley Regional Services (BRS) is comprised of six (6) Regions which provide services to specific "groupings/clusters" of schools, colleges, and organized research units (5 academic, 1 all other). This regional approach to providing administrative services is intended to improve service quality by re-establishing personal connections and to develop more local expertise.

Welcome to the ProS Region!
The Professional Schools region (ProS) serves the University Extension, Berkeley Law, Goldman School of Public Policy, Haas School of Business, School of Optometry, School of Public Health, Graduate School of Education, School of Social Welfare and the School of Journalism.

We are extremely proud of the team we have put together and are working hard to provide faculty, staff, and students in our region with expert advice and reliable support services that foster academic and professional success.

Our aim is to build a team that is 100% committed to you. Over time, ProS team members are determined to become familiar with the unique issues, terminology, funders, sponsors, vendors, and circumstances in the ProS region that will enable us to provide service that you'll find responsive, meaningful and relevant.

ProS helps UC Berkeley Faculty and Principal Investigators (PIs) focus on their groundbreaking and world-class research efforts by providing customized administrative and management support for research proposals, grants, awards, and contracts throughout various steps in the lifecycle.

Research Administrators (RAs) are master jugglers. They:
  • Develop and/or oversee research proposals, awards, and transactions in contract and grant management
  • Maintain records in compliance with institutional and sponsor policies
  • Manage grant, contract, and award administrative work
  • Act as liaisons between departments and collaborate with campus partners to administer financial and accounting services for sponsored awards


  • Under general supervision, organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs.
  • Ensures complete and accurate collection of research administration at all stages of the contract and grant life cycle. Provides standard financial reports and projections.
  • Under general supervision, serves as the primary faculty liaison, assists Principal Investigators (PI) with the development of straightforward contract and grant proposals including reviewing RFP and drafting summary of content, gathering data and responding to requests for information; researching and compiling information required; simple proposal budgets.
  • Prepares support documentation as required by proposal guidelines and coordinates proposal submissions with Sponsored Projects Office.
  • With higher-level research administrators, analyzes transactions, expenditures, identifies and resolves discrepancies, creates financial and inventory reports. Informs higher-level RAs of potential overdrafts and recommends routine action to resolve and prevent overdrafts going forward.
  • Participates in training/educational sessions designed to increase knowledge of professional research administration concepts and practices, and CSS, University, and/or funding agency processes and policies.
  • Assists in support of audit as directed by senior staff.
  • Performs other duties as assigned.

Required Qualifications

  • Requires independent judgment and strong organization and communication skills and customer service focus.
  • Knowledgeable in applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
  • Knowledgeable in applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, et cetera.
  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
  • Demonstrated ability on analyze and interpret data.
  • Demonstrated ability to interpret and apply guidelines and policies.
  • Proficiency working with computer and information management systems.
  • Ability to perform moderately complex financial analysis and customized reporting.
  • Ability to establish and maintain productive working relationships and partner with other departments in the campus community.
  • Excellent initiative, organization skills, attention to detail and accuracy.
  • Ability to participate and contribute as a member of a team in support of unit goals and objectives.
  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

  • 1-2 years' experience in working with student funding, human resources/payroll, contracts and grants, or equivalent related experience.

Salary & Benefits

This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:
How to Apply

Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit


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