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Job ID: 203890

Grants and Financial Coordinator/Specialist
Brown University

Date Posted Jan. 19, 2023
Title Grants and Financial Coordinator/Specialist
University Brown University
Providence, RI, United States
Department Department of Pathology and Laboratory Medicine
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Grant Writer/Technical Writer
    Finance/Investment Management

Grants and Financial Coordinator/Specialist, Department of Pathology and Laboratory Medicine, REQ183480

Brown University | Providence, Rhode Island

The Department of Pathology and Laboratory Medicine is seeking a Grants and Financial Coordinator or Grants and Financial Specialist. Applicant qualifications will determine the grade to be filled.

Grants and Financial Coordinator (Grade 8):

The Grants and Financial Coordinator provides administrative pre/post award and financial services to the Department Manager, Chair, Graduate Students, Postdocs, Research Track Faculty, and Tenure Track Faculty who are Principal Investigators (PIs). Coordinates the preparation and review of new and continuing grant proposals for assigned faculty submissions using InfoEd/Coeus grant management system and sponsor submission portals. Coordinates sponsored research funding by reviewing awards, ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training. Also, monitors department related finances, reconciles accounts in accordance with federal and nonfederal guidelines for the PIs, Chair, and department managers.   Effectively communicates award and financial policies to students, faculty, and staff.  Uses Workday Financials to assist Department Manager and Manager of Finance and Administration in administering/approving payroll costing, salary reallocations, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions and expense approvals in role as cost center manager.  This position handles confidential information and is expected to maintain and secure privacy.  

Education and Experience:  

  • Bachelor’s degree or equivalent combination of education/experience.  A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math field is preferred.
  • 1-2 years of finance or grants experience preferred.

Job Competencies

  • Strong organizational, administrative, and time management skills
  • Proficiency in Microsoft Office Programs (Word, Excel, PowerPoint), Web based programs and tools, Gmail and related Google applications, FileMaker, Adobe Acrobat Pro.
  • Excellent math skills.
  • Flexible, service-oriented and resourceful.
  • Effective communication skills, both oral and written, to elicit and communicate information, to analyze data, and to prepare /present clear, informative, and concise materials.
  • File management skills.
  • Willingness and interest to continue learning.

Grants and Financial Specialist (Grade 9):

The Grants and Financial Specialist independently manages all matters pertaining to grants administration, both financial and administrative, and has financial oversight and administrative responsibility for the sponsored projects.  This position provides high-level comprehensive pre- and post- award management, subcontract administration, and financial analysis.  This position is the administrative liaison between the Division/Department, OSP, collaborating institutions, sponsoring agencies and principal investigators (PIs).  The incumbent has a broad scope of responsibilities and is knowledgeable of research administration, including financial matters.

Education and Experience:  

  • Bachelor’s degree with two (2) to four (4) years of experience in research administration or accounting/financial/budgeting experience, or equivalent combination of education and experience.  A degree in Accounting, Finance, Public Health, Science, Engineering or Math field is preferred.
  • Experience with proposal preparation with federal and non-federal grants and using the InfoEd/Coeus grants management (or similar) system
  • Familiarity with eRA Commons, NSF Fastlane, and/or preferred
  • Higher-Education or non-profit work experience preferred

 Job Competencies

  • Excellent financial analytical ability
  • Willingness and interest in assuming increasing levels of responsibilities, networking, leadership, and training opportunities
  • Highly proficient in Excel applications (data manipulations); MS Excel and Google Docs preferred
  • Excellent communication skills (both oral and written) to elicit and disperse information; to present information (including data) and communications in a clear and concise manner
  • Strong organizational, administrative, time management and critical thinking skills
  • Ability to meet deadlines in a fast-paced, multi-faceted work environment
  • Flexible, service-oriented and resourceful
  • Ability to organize and prioritize workload in a multi-tasking environment while maintaining careful attention to detail
  • Ability to handle confidential information with discretion.
  • Possesses a willingness and ability to support a diverse and inclusive campus community.


Vaccination Requirements:

In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

To apply, please use this link to directly view the position on Brown’s Career Site:

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment, and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

The University maintains an affirmative action program in employment for minorities, women, persons with disabilities, and veterans and requires its employees to take good-faith efforts to comply with the program. The University encourages those with whom it conducts business to meet the commitments of this important program. The President delegates the authority to implement this Policy Statement to the Office of Institutional Equity and Diversity.

About Brown (Please visit our website and get to know us better at:

Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Public Health, School of Engineering, and the School of Professional Studies.

With its talented and motivated student body and accomplished faculty, Brown is a leading research university that maintains a particular commitment to exceptional undergraduate instruction. Brown’s vibrant, diverse campus community consists of about 4,500 staff and faculty, 6,200 undergraduates, 2,000 graduate students, 490 medical school students, more than 5,000 summer, visiting, and online students, and over 700 faculty members. Brown students come from all 50 states and more than 115 countries. Brown is frequently recognized for its global reach, many cultural events, numerous campus groups and activities, active community service programs, highly competitive athletics, and beautiful facilities located in a richly historic urban setting.

Brown offers competitive benefits such as a generous retirement plan and education programs; details are available at:

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