Leave of Absence Specialist (7596U) - 2614 - 2614
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles
, our Principles of Community
, and our Strategic Plan
Application Review Date
The First Review Date for this job is: November 21, 2019
Student Affairs Overview:
The Division of Student Affairs at UC Berkeley is the gateway to all aspects of the student experience. From recruiting and enrolling; to feeding and housing; to leadership and development opportunities we put Berkeley's students first. We pride ourselves on our culture of care and the services we provide to students throughout their university journey. Our commitment to access, service, and engagement is helping to shape the lives of tomorrow's leaders. To learn more about the culture of UC Berkeley Student Affairs, please visit http://sa.berkeley.edu/gobig/staff
For more information about the Division, please visit http://sa.berkeley.edu/we-are-student-affairs
Business Operations Departmental Overview:
Our mission is We Serve those that Serve Students and we embody this mission by providing administrative services that benefit our clients so they can spend their time in direct service to students. We provide an extensive array of services including procurement, cashiering, accounts receivable/payable, event and travel management, facility services, safety, workstation ergonomics, imaging and mail services, project management and workforce planning for more than 3,381 employees. For more information about Business Operations, please visit http://sa.berkeley.edu/busops
We are looking for a dynamic team member who embodies our aspirational culture to join a great workplace where staff trust the people they work with, take pride in what they do, and feel a sense of community in support of the student experience.
Counsel's department managers and supervisors. Provides support to departments in administering policies and programs to ensure early and/or on-time return-to-work dates.
Counsel's employees concerning sensitive and difficult to resolve work-related problems. Provides management and employee support for medical separation process.
- Initiate early communication with injured employees and their supervisors.
- Maintain effective communications throughout the recovery period in order to coordinate services among healthcare practitioners, workplace managers, and claims administrators
- Facilitate, monitor, and support injured employees performing regular, modified, and transitional or alternative work during recovery with focus on restoring, improving, maintaining and/or preventing deterioration of functioning in all life activities, including employment at the earliest appropriate time consistent with an individual's strengths, abilities, capabilities, and limitations.
- Work with supervisors to adjust workplace accommodations within the scope of return-to-work programs.
- Ensure all Physical, Environmental and Mental Demand (PEM) forms are kept up-to-date.
- Educate department heads on the value of a successful RTW program and recommended best practices that will improve their trends and experience.
- Provide departmental training, which will be customized to meet the specific departmental needs.
- Training topics for management, supervisors and employees will include: fundamentals of Workers Compensation, Disability Management Services (DMS), the Return-to-Work process, rights & responsibilities, and the relationship between RTW and ADA & FMLA.
- Provide ongoing RTW support while maintaining a positive business relationship with departments by providing timely and effective customer service.
- Mentor departments and explore RTW opportunities by providing suggestions of potential modified jobs within their industry.
- Act as a liaison between medical providers, departments, and employees to interpret restrictions.
- Maintain ongoing communication with the department throughout the RTW process to insure successful closure.
- Trains communicates and sets follow-ups with department to complete injury reports in a timely manner through the University EFR system.
Prioritizes work assignments, conducts complex RTW trends analyses and develops resulting recommendations.
- Identify the functions that are critical to the job and that the employee must be able to perform with or without an accommodation.
- Obtain an assessment of the worker's capabilities from his or her treating physician. Actively works with physicians to clarify medical restrictions, limitations and their impact on work functionality.
- Research available accommodations and review the options together.
- If the worker cannot return to his or her regular job with or without an accommodation, offer an alternative in coordination with the department. Ensures proper documentation outlining process is appropriate.
- Keep in touch with the worker after he or she returns to work to offer support. Adjust accommodations as the worker improves.
Works with SA Division on complex RTW and workers' compensation liaison programs to assist in meeting business objectives.
- Analyze RTW data to identify and develop claim trends.
- Produce statistical and analytical reports, charts and graphs that provide a visual representation of claim trends.
- Track and report all RTW cost-savings related to temporary and permanent disability.
- Provide clients with recommended best practices that will improve RTW trends and experience.
- Monthly and year to date tracking of receipt of job descriptions, successful RTW claims, department meetings, department contacts, number of cases referred.
- Track and report to management on open claims with significant reserves.
- Document RTW Actions in University systems.
- Keep management informed by submitting activity and results reports, such as monthly and annual reports.
- Performs or directs outreach and communication to division personnel.
- Development and delivery of an annual Risk Improvement Action Plan (RIAP).
- Provide ongoing RTW training for new employees.
- Monitors compliance with insurance requirements and campus policy.
- Coordinate efforts with Environmental Health and Safety (EH&S), Divisional Safety Officer (DSO), Disability Management Services (DMS), Human Resources (HR), Union, and other University departments or partners.
- Publicize using the Office of Ethics Risk and Compliance Services (OERCS) Whistleblower Hot Line, or other systems, as an anonymous method to report suspected Workers' Compensation abuse.
- Relay any reports of suspected Workers' Compensation abuse or fraud to the FS Director (or designee)."
- Maintains knowledge/expertise on existing/proposed changes in all regulations; interprets and applies relevant laws, regulations, codes and standards, including making recommendations for work environment changes based on interpretations and principles of professional practices.
- With complete confidentiality, advises all levels of managers, supervisors, and employees in developing job descriptions, resolving benefits issues, and providing guidance on compensation programs, personnel policies and procedures.
- 2+ years of experience in Worker's Compensation & Risk Management.
- At least 1 year of prior claims handling experience.
- Experience managing Return To Work programs for unionized staff across multiple contracts
- Strong understanding of workers' compensation laws and regulations.
- Considerable exposure to medical conditions and terminology; knowledge of impact of medical conditions on work functioning, job task analysis and worksite accommodations.
- Possesses strong analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills.
- Is skilled in communicating clearly and effectively verbally and in writing.
- Demonstrates skill in prioritizing competing work assignments, employing political acumen and integrating information to determine appropriate courses of action and their implications.
- Possesses strong analytical, active listening and critical thinking skills.
- Demonstrated ability to handle very difficult or volatile situations/individuals effectively.
- Bachelors degree in related area and/or equivalent experience/training
- Has ability to gain thorough knowledge of campus policies and procedures; knowledge of functional area and understands how work may affect other areas.
- Has thorough knowledge of human resources concepts, policies and procedures, employment practices, labor relations, salary administration, training and other areas of human resources.
- Knows common Human Resources Management System (HRMS) and other related business software programs and systems
- Strong working knowledge of CA Worker Compensation Insurance.
Salary & Benefits
Annual salary is commensurate with experience. Hiring range will be $68,000.00-$80,000.00
For information on the comprehensive benefits package offered by the University visit:
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
This is a contract position for 1.5 years
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=2614&PostingSeq=1