The Procurement Services Analyst is responsible for coordinating and managing the complex reporting, and data analysis support for the NIU procurement team; managing the complex review of NIU procurement processes with the ultimate goal of increasing the quality and decreasing the cost of NIU purchases. This includes managing and monitoring procurement spend, vendor management system, small business subcontracting program, BEP, and data collection in accordance with University policies and procedures and, when applicable, state, local and federal government laws and regulations. This position is responsible for providing highly complex, administrative assistance to the Manager of Procurement Services, and implementing specific high-level administrative polices and procedures required for the accomplishment of the duties and responsibilities of the Procurement Services and Contract Management department. The position will perform a variety of duties which require a high degree of confidentiality, independent judgment, initiative, and follow through.
Duties and Responsibilities (generally)
Coordinate the review and analysis of purchase order requests, spend data, and trends, including procurement cost-savings.
Maintain and monitor vendor management system that includes vendor profiles and scorecards, and generate reports used in decision-making for future procurements.
Assist and support procurement team with price and cost analysis for procurements.
Develop and present training to procurement team and stakeholders relating to procurement metrics and trends.
Prepare small business subcontracting plans, monitor goals, as well as generate reports and analytics to support small business subcontracting goals in accordance with CMS, state, federal and local laws and regulations.
Provide high-level administrative advice and assistance in procurement planning and pricing matters to procurement team and internal NIU customers.
Conducts on-site program management evaluation reviews to the organization and audits of the Procurement staff files.
Develop complex data-supported conclusions and recommendations.
Participates in strategy planning for sensitive or complex procurement transactions and procurement programs, which require innovative methods of procurement
Minimum Required Qualifications for this position
1. Bachelor’s degree in Business Administration, Management, Accounting, Finance, Procurement, or a related field.
2. Two years of professional level accounting, managerial and/or business experience, one year of which was at an administrative level
3. Minimum of 5 years of Procurement Analyst or Contract Specialist experience, Federal or State Level.
Education and Experience Preferred
-Masters Degree or JD
-7 years of procurement Analyst or Contract Specialist, Federal or State Level
-Small Business analyst experience.
List the knowledge, skills, and abilities critical to the performance of this position.
Experience with procurement, vendor management, small business reporting, price analysis, audit related activities, implementing policies and procedures
In addition, Experience working with PeopleSoft, and Hyland OnBase