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Job ID: 192235

Administrative Assistant 1, Environment, Health and Safety
University at Buffalo, The State University of New York

Date Posted Aug. 12, 2022
Title Administrative Assistant 1, Environment, Health and Safety
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Environment, Health and Safety
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Position Summary
As an Administrative Assistant 1 you will be responsible for administrative and clerical support to the EHS team. You will be reporting directly to the Environment, Health & Safety (EH&S) Director.

Specific tasks may include:
Coordinate information flow by acting as a departmental liaison.
Answer phones, respond to EH&S inquiries and direct callers to the appropriate technical resource.
Prepare agendas for committees to which the EH&S Director belongs.
Provide confidential and sensitive support on issues related to university incidents and security of hazardous materials.
Interact and communicate with a wide variety of campus personnel and officials from regulatory agencies.
Create and maintain databases related to EH&S trend tracking and goals.
Take effective minutes at technical and business committee meetings.
Complete general human resource and purchasing duties using multiple university systems (Concur, eptf, Shop Blue etc.)
Utilize desktop publishing software (Microsoft Excel, Word, and PowerPoint) to produce outgoing and interdepartmental memos, letters, reports, databases, charts, graphs and other documents.
Provide support for internal training programs
Manage recruitment activities

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Departmental Operating Needs
Minimum Qualifications
Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.


A completed application is required for this position. If you receive a canvass letter, DO NOT APPLY for this position. You must apply to the web address provided on your canvass letter.
Preferred Qualifications
The preferred candidate will possess a proactive outlook and be self-motivated; fluent in Microsoft Office Suite products (including, Word, Excel, Power Point and database applications) as well as university business systems; effective in a team environment; strong oral and written communication.

The preferred candidate will also possess the following:

Ability to establish effective working relationships with people at all levels of the organization.
Knowledge of administrative practices, procedures and proper grammar usage, punctuation and spelling.
Ability to effectively use Microsoft Outlook for scheduling.
Anticipate workload/projects and respond proactively
Ability to use computerized databases in a variety of electronic formats.
Discrete and respects confidentiality
Able to advance numerous projects simultaneously
Anticipates workload/projects and responds proactively
Detail orientated
Communicates clearly and professionally

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