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Job ID: 135868

Business Affairs Coordinator
University at Buffalo, The State University of New York

Date Posted Jan. 7, 2020
Title Business Affairs Coordinator
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Educational Opportunity Center
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Fiscal Services
    Administrative Support/Services

Position Summary
The Business Affairs Coordinator will work within the Administrative Services Unit and will assist in providing day-to-day oversight for procurement and vendor relations, grants management and will support the Director of Budget and Administrative Services through fiscal management, including purchasing/procurement, as well as contractual and vendor relationships. This position will also be responsible for assisting with the fiscal oversight of the University at Buffalo Educational Opportunity Center, the budget/financial plan process, financial analysis, budget preparation and monitoring, and expenditure tracking for all UBEOC funding sources.

The Business Affairs Coordinator’s responsibilities also include, but are not limited to the following:

  • Assist Director of Budget and Administrative Services and Senior Staff in developing the Center’s functional unit budgets relative to State, University at Buffalo Foundation (UBF), and Research Foundation (RF) funded projects.
  • Represent the Director of Budget and Administrative Services in internal and external meetings as required or assigned.
  • State, RF, UBF, and expenditure analysis and reporting.
  • Completing journal transactions, budget revisions, and reconciling all accounts and departmental expenditures against University and SUNY financial reporting systems.
  • Provide necessary in-service training and staff development sessions to faculty and staff relative to the budget/financial plan, appropriate forms, University procurement/purchasing policies and procedures, and fiscal requirements.
  • Collaborate and develop internal Administrative Services forms with the Director of Budget and Administrative Services to improve work flow and promote the seamless environment for students, faculty, and staff as necessary.
  • Draft financial models, expense reports, and ad hoc reports as required or requested by the Director of Budget and Administrative Services.
  • Determining the appropriate means of procurement and purchasing mechanism.
  • Manage events held in the EOC Conference Center.
  • Manage Volunteer Income Tax Assistance (VITA) Program.
  • Must be available to work evenings and weekends

The University at Buffalo Educational Opportunity Center (UBEOC), an adult education enterprise, of the State University of New York, University Center for Academic and Workforce Development (UCAWD), with an annual enrollment of 1,940 students, is seeking applications for a Business Affairs Coordinator – Senior Staff Assistant, SL-3. The mission of UBEOC is to produce lifelong learners who are self-directed, empowered, and committed to excellence. Residents of the surrounding Buffalo community are provided a range of services designed to develop the academic and workforce development skills necessary to become self-sufficient. Programs and services are structured to adapt to the needs of our students – as well as to the demands of our community – and serve as first steps toward the attainment of long-term educational and employment skills

The University at Buffalo is an affirmative action equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities

Minimum Qualifications

  • The Business Affairs Coordinator must have a minimum of an earned Bachelor’s degree in Accounting, Finance, Business or related field from an accredited college or university.
  • 2 years of responsible administrative and financial management experience.
  • Excellent organizational and communication skills and be able to work well with Senior Staff, Community Partners, UB Procurement, and suppliers.
  • Must be available to work weekends and evenings and have a strong working knowledge of best practices in the field.
  • Ability to function in a team environment and work across organizational boundaries.
  • Ability to work effectively under pressure and to effectively present information in one-on-one and group situations.
  • Strong, analytical problem solving, organizational and interpersonal skills.
  • Strong written and oral communication skills.
  • Computer literate in Microsoft Office Suite, Outlook, and financial information systems.

Preferred Qualifications

  • Master’s degree from an accredited college or university or professional certification or industry licensure with CPA or CMA designation.
  • Background in a regulated public sector, adhering to multiple sets of rules, regulations and targets.
  • Experience working with external constituencies.

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Contact Information

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