HRIM Specialist (4722C), Share Region - 21040
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles
, our Principles of Community
, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: August 2, 2021
Berkeley Regional Services (BRS) is comprised of six (6) Regions which provide services to specific "groupings/clusters" of schools, colleges, and organized research units (5 academic, 1 all other). This regional approach to providing administrative services is intended to improve service quality by re-establishing personal connections and to develop more local expertise.
Social Sciences, Arts & Humanities, UndergrAduate Studies, Organized Research Units REgion (SHARE) - is part of Berkeley Regional Services, within the division of the Vice Chancellor for Administration. Our mission at SHARE is simple. We aim to provide the Human Resources, Research Administration, Purchasing & Reimbursement services that departments and ORUs in our region require - in a timely and efficient manner, with minimal hand-offs and a culture of collaborative improvement.
We will work hard to establish relationships with you as well as processes and services that will create a productive environment in support of the university's mission of excellence in teaching and research.
SHARE provides human resources and academic personnel support services to the College of Letters and Sciences Divisions of Social Sciences, Arts & Humanities, and Undergraduate Studies as well as related Organized Research Units within the University of California, Berkeley.
- Enters employee information into UCPath system for new hires, change of status, terminations, etc, ensuring that the data is correct and consistent.
- Ensures Audits for employee information and appointment information entered into UCPath are done accurately, promptly and have resulted in on-time access and pay for new hires and rehires.
- Manage queues in ticketing system to ensure they are meeting critical deadlines.
- Identifies problems, works with submitters or HR Professionals to correct or to obtain all required information.
- This includes chartfield validation issues, incomplete or inaccurate onboarding paperwork, to visa compliance issues.
- Responsible for individual workload and time management with respect to work completion.
- This includes making workload decisions as needed and escalating insufficient/excessive work situations.
- Ensures data integrity using established post entry audit procedures
- Resolves issues regarding UCPath questions
- Manages sensitive and confidential information
- Consults with Generalists and HR manager when working on non-routine issues of complex or sensitive nature.
- Collaborate with the Payroll team to resolve issues resulting from errors or systemic problems
- Other duties as assigned such as preparing documentation and explaining transaction procedures to other department personnel.
- Ability to provide exceptional customer service in high volume, fast-paced, professional environment
- Demonstrated ability to handle difficult or volatile situations/individuals effectively.
- Possess a high degree of political acumen and awareness
- Proven experience exercising strong communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing
- Strong organizational skills and ability to multi-task with demanding timeframes.
- Must possess ability to work rapidly and accurately with pressure of competing deadlines and frequent interruptions in a fast-paced, constantly changing environment.
- Must be able to lift 15-20 pound boxes of files to be processed.
- Knowledge of or ability to learn HR processes for data entry into UCPath.
- Knowledge of HR processes and procedures for maintenance and purging of personnel files.
- Skill in managing sensitive and confidential information regarding bargaining unit issues.
- Attention to detail and accuracy.
- Ability to establish priorities, work independently, and proceed with objectives without supervision.
- High school diploma or equivalent.
- Advanced knowledge of Microsoft Office Suite.
Salary & Benefits
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $25.65 - $27.46, Steps 1.0 - 4.0.
For information on the comprehensive benefits package offered by the University visit:
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
This is a full-time, career position which is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=21040&PostingSeq=1
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