About Orange Coast College (OCC)
Orange Coast College's 164-acre campus is located in Costa Mesa just minutes from Southern California's beautiful beaches. Founded in 1947, with classes beginning in 1948, OCC has grown into one of the nation's largest -- and finest -- community colleges, enrolling more than 25,000 students each semester. OCC's has an unwavering commitment to equitable outcomes; inclusive practices; and rich racial, ethnic, and socioeconomic diversity. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative student, employee, and community populations. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative student, employee, and community populations. We currently enroll 21,498 students, the majority of whom are from racially minoritized populations: 35% of OCC's students are Latinx, 2% are African- American, 23% are Asian, less than 1% Native American, 31% are White, and 6% are multiracial. OCC engages in a variety of professional development opportunities and partnerships so that we can serve disproportionately impacted groups. Student-centered activities that support OCC's mission include campus-wide student success projects funded by the Office of Student Equity; partnerships with local Hispanic Serving four year institutions; active programs that work to improve the academic achievement of racially minoritized students, such as PUENTE and UMOJA; Extended Opportunity Programs and Services (EOPS) and Disabled Student Program and Services (DSPS).
Provides accurate and timely budget and financial reports that can be used for current and future financial and program decisions. Advises program administrators on budget issues. Participates in budget development processes for funding sources and/or clearing accounts.
Distinguishing Career Features
The Accounting Analyst is a technical position in the accounting career path requiring in-depth knowledge of generally accepted accounting principles, budget development, and financial reporting processes. The Accounting Analyst serves as a technical resource for all sources of funding to expense items including position control. Advancement to this position requires demonstration of competency in budget development, performing complex analytical research and reporting, monitoring revenue and expenditures, and preparation of special reports. Advancement to Accounting Analyst Senior is based on need and the ability to analyze costs and trends, both indirect and direct, and other overhead items and to perform special assignments requiring making projections. The Accounting Analyst Senior also may coordinate position control systems and practices.
Essential Duties and Responsibilities
Specific duties may vary among departments, divisions, and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:
* Participates in the budget development process for all funding sources.
* Provides technical assistance to support research and preparation of department and program budgets.
* Participates in preparing periodic financial reports, including variance analysis, for administrators of all funds and programs.
* Monitors approved position controls and staffing levels. Notifies administrators of exceptions and suggests allocations that comply with stipulations of restricted funds.
* Prepares and initiates line item transfers. Reviews expense and other requisitions for compliance with applicable standards, rules and regulations, and approved budgets, analyzing variances and resolves variances with appropriate managers. Monitors expenditures of funds carried over from prior fiscal periods.
* Participates in the input of budget data. Complies with established procedures for all funding sources. Analyzes budget reports to ensure expenditures do not exceed appropriations.
* Interprets, administers, and complies with the policies, rules, and regulations established by the Board of Trustees and the District's Fiscal Affairs Department.
* Works with departments, programs, and sites to process financial transactions with established parameters.
* Provides technical support to departments accessing computerized accounting systems and databases that contain financial and statistical information. May assist departments in cost-benefit analysis of a project, programs, and related proposals.
* Interprets, administers, and complies with federal, state and local policies, rules and regulations. Prepares elements of federal, state and local financial reports relating to the assigned area of responsibility.
* Provides assistance to other accounting staff on an as-needed basis to balance fluctuations in the workflow.
* Prepares reports of revenue and expense performance, account balances, cash balances, and other accounts that contribute to a complete description of the activity and performance of an organization unit.
* Prepares performance reports such as estimating revenues and expenses for current and anticipated administrative commitments, computing cost-of-service by allocating labor, materials, and services to accounts and comparing financial data to actual project outcomes.
* Prepares work-in-progress reports for projects depicting account activity, year-to-date balances, and variances. Works with functional leaders to prepare narrative explanations of account activity.
* Researches and prepares short and long-range financial, fiscal, and budget forecasts for projects, programs, and operations. Integrates data from a variety of sources, both internal and external.
* Compiles, categorizes, and organizes data to support the accounting department and fiscal affairs needs.
* Conducts studies of financial, operating, economic, and statistical data to support administrative decision-making processes. Devises methods for collecting and processing data, utilizing knowledge of available sources of data.
* Constructs 'what if' models that simulate outcomes based on changing variables. Uses computer-aided spreadsheets, databases, and programs.
* Develops 'pro forma' financial statements to support decisions on programs, grants, and special funds. Researches and extracts data from records of financial transactions in a fund, project, or general ledger accounting systems.
* Develops and maintains management information and control processes to assist department and program leaders to understand the financial position with respect to business plans, goals, and objectives.
* Researches and resolves student account discrepancies and/or payment application errors. Researches, processes, communicates and posts student refund returns.
* Reconciles Capital Accounts to Fixed Asset Database and Inventory.
* Reconciles position budgets with HR Recruitments/attrition reports and maintains campus Vacancy reports.
* May prepare accounting reports documenting adjustments to account balances, detailing the transaction trail for audit purposes.
* May review accounting systems for controls, account classifications, and reports.
* May review accounting items such as fixed asset balances, inventory, expenditures, cash, accounts payable and accounts receivable.
* May direct the work of others in a lower classification.
* Performs other related duties as assigned that support the objective of the position.
* Required to abide by all District policies and procedures including Board Policy 3050 â Code of Professional Ethics.