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Job ID: 205994

Grants Manager, Microbiology and Immunology
University at Buffalo, The State University of New York

Date Posted Feb. 22, 2023
Title Grants Manager, Microbiology and Immunology
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Microbiology and Immunology
Application Deadline Open until filled
Position Start Date Available immediately
  • Other Administrative Categories
  • Fiscal Services

Position Summary

The Department of Microbiology and Immunology in the Jacobs School of Medicine and Biomedical Sciences, University at Buffalo, is seeking to fill the essential role of Grants Manager. In this role, you will be responsible for your portfolio of grant-funded faculty by:

Financial Support
    • Maintaining detailed account reconciliations for Research Foundation funds
    • Processing spending orders/receivers, including investigating any discrepancies between anticipated costs vs invoiced amounts
    • Developing financial reports and forecasts including personnel allocation and carryover determination in coordination with SPS and sponsor guidelines
    • Calculating salary recovery
    • Monitoring end dates for grants including extension and at-risk end dates
    • Creating purchase orders and service contracts
    • Reviewing and approving spending for Concur Expense Reports
    • Monitoring and maintaining account of spending on startup accounts


HR Support
  • Managing lab personnel including posting jobs, submitting hiring proposals, and onboarding new employees
  • Processing appointments and reappointments of lab staff
  • Completing cost transfer forms
  • Submitting visa applications
  • Serving as liaison between lab staff and HR, as well as between faculty and UB business offices
This unique position will also support the Witebsky Center for Microbial Pathogenesis and Immunology (WCMPI) by:
  • Maintaining detailed financial records for all WCMPI accounts (State Operating, IFR, UB Foundation, and Research Foundation funds)
  • Preparing purchase orders and service contracts
  • Planning two annual meetings sponsored by the WCMPI:
    • Selecting location and catering for each meeting, working with appropriate regional hotels/conference centers
    • Identifying and contacting additional internal and external sponsors
    • Arranging travel and honoraria for guest lecturers
    • Managing publicity such as printing of posters, invitations, programs, and bulk mailings
    • Collecting attendee fees
  • Maintaining center website in collaboration with appropriate Jacobs School of Medicine and Biomedical Sciences Communication offices
  • Preparing annual WCMPI report
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications

  • Bachelor’s degree
  • Minimum of two years of experience in related field
  • Excellent oral, written, and interpersonal skills
  • Proficiency in MS Office suite
  • Detail-oriented individual with excellent organizational, problem-solving, and analytical skills
  • Ability to effectively manage competing priorities
  • Self-directed professional who demonstrates a commitment to learning new skills

Please reference in your cover letter when
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Contact Information

Please see the job description for contact details
pertaining to this university job announcement.


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