Human Resources Compliance and Title IX Analyst
Job Opening Date:
July 05, 2023
Job Closing Date:
Mission Viejo, California
Pay Grade, for more information click on this link:
Pay Rate Type:
Monday - Friday
8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs)
Hours Per Week:
Percentage of Employment:
Months of Employment:
Starting at $6,287 per month
Resume and Cover Letter
C.S.E.A. Classified Bargaining Unit Salary Schedule Range 132
Initial Screening Date: July 24, 2023
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Under direction from Employee/Employer Relations, Title IX Department, Executive Director and other Human Resources administrators as assigned, provides highly specialized, complex, and sensitive administrative and clerical assistance in support of the Human Resources Department functions including but not limited to employer/employee relations, equal employment opportunity, diversity compliance and training, internal investigations pertaining to discrimination and Title IX, professional development, employment services, and grievance proceedings; performs duties with minimal supervision and direction, exercising initiative, judgment and discretion in receiving, analyzing, and providing highly sensitive and confidential information.
This is a specialized administrative support classification that performs a wide variety of duties to facilitate the smooth functioning of the assigned office, including the follow up and investigation of Title 5 and Title IX complaints. Incumbents at this level typically receive instruction or assistance only as new or unusual situations arise and are expected to function with a high degree of independence and minimal supervision. Incumbents must be fully aware of District policies and procedures and relevant laws and regulations pertaining to unlawful discrimination, sexual harassment, legal compliance requirements, and other violations of rights. Information received and processed is typically highly sensitive and confidential, requiring the incumbent to exercise discretion in making sound decisions.
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Provide assistance to assigned administrator(s) in organizing and coordinating departmental functions, activities and documents for compliance with District policies and governmental rules and regulations, complaints, disciplinary actions, union grievances and other administrative concerns; plan and organize work processes to ensure timely completion of office activities; develop schedules to ensure deadlines/timelines are met; keep supervisor and other departmental staff apprised of essential timelines.
2. Coordinate and oversee specialized departmental functions or projects independently as assigned, ranging from preventative process for mitigating complaints, process improvement, forms and templates; use independent judgment to develop and provide recommendations, suggestions, or information as appropriate.
3. Coordinate and provide support regarding the disciplinary ("Skelly") process, including scheduling witnesses, gather information and review hearing documentation to independently draw conclusions, draft and summarize disciplinary letters to employees, for administrator’s approval.
4. Develop confidential information that is used for employee/employer relations, and in the negotiation of wages, hours and other terms and conditions of employment; recommend effective bargaining strategies and techniques.
5. Format, proofread, analyze, and synthesize investigation reports related to Title IX, unlawful discrimination, misconduct, employment contract violations, and other issues and summarize conclusions drawn from investigative findings for administrative determination letters in conformance with federal regulations, established procedures, policies, and standards.
6. Identify and compile responsive documents of a highly sensitive nature and information in response to complaints, such as Civil Rights Department (formerly DFEH), EEOC, and other external governmental agencies and forward to legal counsel.
7. Participate in planning and coordinating District wide trainings; prepare training materials from general and specific information; monitor required trainings for assignment and completion; troubleshoot training issues; provide staff assistance during training activities, as necessary.
8. Assist in the development and implementation of human resources policies and procedures; monitor operational procedures and recommend improvements and modifications to enhance workflow and program effectiveness.
9. Conduct research and analysis in relation to the collective bargaining process, disciplinary actions, investigations, and other employee relations matters; assist with union contract compliance issues; respond to inquiries related to labor relations matters; collect data, make recommendations and suggest corrective action if necessary.
10. Provide information and assistance to students, faculty, staff, and community members on District policy, procedures, reporting options and supportive measures related to unlawful discrimination and harassment prevention; respond quickly and effectively to questions and complaints, using judgment in referring situation(s) appropriately; prepare and maintain detailed case records, ensuring all timelines are met.
11. Provide technical assistance to users of the Human Resource Systems as requested; maintain records of assistance provided; identify training needs and communicate to supervisor.
12. Serve as a resource to employees and management in the interpretation and application of complex human resources laws, policies, procedures, regulations, and collective bargaining agreements.
13. Support Title IX Coordinator in the receipt, processing, investigation, and response to Title IX complaints. Compose correspondence independently; prepare preliminary responses to informal and formal Title IX complaints by summarizing sexual harassment allegations, general correspondence.
14. Work with assigned investigator and third-party neutral factfinders to maintain detailed logs of investigation and prepare summary for inclusion in Title IX and unlawful discrimination investigation reports.
15. Identify, develop, prepare, and compile critical information and documents of a highly sensitive and confidential nature for Board review closed session; prepare resolutions and appropriate documentation following Board meetings and mail to appropriate involved parties as required.
16. Review and evaluate Board policies and regulations; recommend updates where warranted, proofread and prepare final changes to relevant board policies and administrative regulations, ensure that Board agenda items and supporting documents are developed, prepared, and forwarded within District timelines and legal requirements and guidelines; ensure the administrator receives timely notification of Board requests for information or action; work closely with the Office of the Vice Chancellor of Business Services to ensure that the Board receives information and notification of action taken as requested.
17. Collect and compile statistics and data from identified sources, research, compile, analyze, verify, summarize, record, and evaluate sensitive information in response to general and legal inquiries; prepare charts, graphs, and tables for presentation or inclusion in reports, prepare required and ad hoc reports related to departmental activities; ensure mandated reports are submitted in a timely manner.
18. Compose correspondence and narrative reports independently; prepare preliminary responses to letters, general correspondence, and personal inquiries of a sensitive nature, grievances, and complaints, for administrator’s approval.
19. Establish and develop protocols for record retention; maintain a variety of complex, interrelated filing systems including confidential records and files.
20. Participate in or manage a variety of special projects; research and compile data; analyze information, prepare detailed reports, and provide recommendations; make presentations to appropriate stakeholders.
21. Provide work direction to lower-level office staff and student workers as assigned; prioritize work assignments; review and validate completed work for accuracy.
22. Serve as liaison between the department and District staff, the Colleges, academic and classified staff, students, representatives of educational and community agencies, and to the community by relaying messages, answering questions, clarifying information, responding to requests, resolving problems, explaining policies and procedures, and/or referring callers to the administrator or others as necessary.
23. Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; maintain and generate reports from a database or network system; coordinate and arrange meetings; coordinate activities with other divisions and departments; make travel arrangements for department staff; prepare contracts, process conference reimbursement and other requests.
24. Perform related duties as required.
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Operational characteristics, services, and activities of the department.
Pertinent federal, state, and local laws, codes, and regulations including applicable sections of Title 5, Title IX, the State Education Code, and other legal requirements related to area of assignment.
Work organization and office management principles and practices.
Office procedures, methods, and equipment including computers and applicable software applications and HRIS systems such as word processing, business processes (including purchasing, contracts, payroll, travel), spreadsheets, and databases.
Human Resource Systems at a level to provide user assistance.
Processes, procedures, and practices of budget preparation and administration.
Principles, practices, and procedures of business letter writing and report preparation.
Principles and procedures used in complex, inter-related record keeping.
Principles and practices used to establish and maintain files and information retrieval systems.
Principles, practices and procedures of complex fiscal, statistical, and administrative research and report preparation.
Principles and techniques used in handling highly sensitive situations.
Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers.
English usage, grammar, spelling, punctuation, and vocabulary.
Understand the organization and operation of the department as necessary to assume assigned responsibilities.
Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.
Perform responsible and difficult administrative duties involving the use of independent judgment and personal initiative.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Use sound judgment in recognizing scope of authority.
Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
Respond effectively and with discretion to requests and inquiries from students, faculty, staff, or the public.
Type or enter data at a speed necessary for successful job performance.
Participate in the preparation and administration of assigned budgets.
Prepare a variety of clear and concise administrative, financial, and statistical reports.
Implement and maintain filing systems.
Independently compose and prepare correspondence and memoranda.
Plan and organize work to meet schedules and changing deadlines.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Adapt to changing technologies and learn functionality of new equipment and systems.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Work independently and effectively in the absence of supervision.
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Use correct English usage, grammar, spelling, punctuation, and vocabulary.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Adapt to time-sensitive deadlines and unanticipated changes as needed.
Adapt to changes in federal, state, and local laws for compliance requirements.
Report to work on a regular and consistent basis, as scheduled, to assigned job.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, industrial relations, human resources, or a related field.
Three years of increasingly responsible experience in an administrative support position, preferably in a law office or legal department, human resources, or other office that deals with highly regulated compliance issues.
LICENSE OR CERTIFICATE:
A valid California driver’s license and proof of insurability may be required to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials.
See in the normal visual range with or without correction.
Hear in the normal audio range with or without correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications.
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS
If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to email@example.com.
Report to work on a regular and consistent basis, as scheduled, to assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO):
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District’s mission and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER