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Job ID: 164680

Administrative Assistant VI
Worcester Polytechnic Institute


Date Posted Aug. 5, 2021
Title Administrative Assistant VI
University Worcester Polytechnic Institute
Worcester, MA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Classified Staff
  • Administrative Support/Services
 
 


JOB TITLE
Administrative Assistant VI

LOCATION
Worcester

DEPARTMENT NAME
Civil & Environmental Engineering Department

DIVISION NAME
Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY
This position will oversee day-to-day department operations and logistics in the Civil and Environmental Engineering Department.

WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity and inclusion.

JOB DESCRIPTION

This position will be working with the Department Head, become proficient in initiating and carrying forward processes in Workday; this will include ensuring that teaching assistants are hired, that peer learning assistants are hired, and that equipment and other purchases take place properly. The person in this position will review and monitor department budgets in operating, designated and grant categories; will review expenditure requests against available funding and budget; review and monitor sponsored awards including accounting for unencumbered expenses, serving as liaison between faculty Principal Investigators (PIs)/co-PIs and the Office of Sponsored Programs; interact with sponsored programs and accounting personnel; organize and maintain electronic proposal and grant records, equipment inventories, department meeting agendas, meeting minutes, and department financial and student/faculty records. Working with department faculty and staff, the person in this position will oversee course scheduling, organize department retreats, advisory board meetings, and other department events. The department will need periodic updating of the department website and news feeds, along with work on newsletters and reports to Alumni. There is also a need for planning and making travel arrangements within WPI policy; review and process P-card transactions; set up meetings, coordinate calendars. Working with other staff, plan ahead for department events, from Project Presentation Day to the Distinguished Speaker Series, from job fairs and industry networking events to accepted-student, prospective student, and BS/MS open houses throughout the year. Finally, there will be department needs not foreseen in this advertisement that the person in this position will be part of meeting, working with others.

Requirements:
  • High school diploma with 3- 5 years of experience preferably in higher education.
  • Strong computer skills, including proficiency with Microsoft Office (Excel, Word, PowerPoint, Access, Outlook) and other office productivity software tools.
  • Strong customer service and interpersonal and communication skills to work with other staff, faculty, students, co-workers, visitors, and parents.
  • Ability to work autonomously and handle multiple tasks simultaneously in a fast-paced deadline-driven environment.
  • Other duties as assigned


FLSA STATUS
United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are seeking individuals with diverse backgrounds and experiences who will contribute to a culture of creativity and collaboration, inclusion, problem solving and change making.

To apply, visit: https://wpi.wd5.myworkdayjobs.com/en-US/WPI_External_Career_Site/job/Worcester/Administrative-Assistant-VI_R0001474

About WPI

WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.

Diversity & Inclusion at WPI

WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.

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