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Business Manager (0547U) - 64376

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

Capital Projects manages the design, construction, retrofitting, and restoration of campus buildings and their surroundings. Many skilled professionals work in Capital Projects as Project Managers who have backgrounds in architecture, landscape architecture, planning, engineering, construction and administrative personnel, all of whom work to serve the campus community.

Position Summary

Manages the administrative and business services for Capital Projects. Capital Projects currently has a $1.5B portfolio consisting of 300+ design and construction projects including renovations, expansions, new facilities, infrastructure, tenant improvements, and landscape projects. The Capital Projects Administrative Manager works to achieve departmental, division and campus goals and assure a high level of business performance. Serves as executive advisor to the Director and performs long and short-range strategic planning of the administrative functions of the unit. Establishes and recommends changes to processes department-wide and oversees the accountability and stewardship of campus resources (operational, financial, and human).

Application Review Date

The First Review Date for this job is: 02/20/2024.

Responsibilities

• Manages, plans and administers the administrative operations for Capital Projects, including the operations budget financial management, processes, and human resources.
• Provides accountability, stewardship and oversight of the unit's resources, including office operations, fleet, delivery services, and the associated fiduciary responsibilities.
• Manages the administrative functions for personnel efforts.
• Oversees the management of design and construction project budget approvals, fund requests, and annual reporting for the Office of the President.
• Evaluates data and develops reports to be used to make informed decisions to track the department's performance for the leadership team and clients as needed.
• Strategic and operational short- and long-range planning for administrative services operations.
• Provides executive advising to the Director of Capital Projects and performs special assignments for the Finance Director and AVC of Capital Strategies.
• Establishes and recommends improvements to policies and processes which affect the department, including policy changes as may be required by law, the UCOP Facilities Manual, and in collaboration with other campus units, i.e., the Campus Building Official, Campus Fire Marshal. Acts as the departmental resource on all applicable policies, and procedures.
• Manages systems and procedures/business processes, including the department's financial and project management software system, Oracle Unifier Primavera, the system of record for all design and construction contracts. The system has 30+ business processes used to manage all design and construction projects, as well as reporting. Working with IT, serves as the Unifier Administrator role on behalf of the department.
• Represents the department on business affairs to the institutional community and to other campus departments.
• Manages the delegated authority agreements with the division, the campus, and with the Office of the President.

Required Qualifications

• Broad knowledge of and/or can quickly learn the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy.
• Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting.
• Strong verbal and written communication skills; ability to influence/persuade all levels of staff.
• Skills in organization and customer service to effectively manage multiple important priorities.
• Proven ability to organize department work functions in an efficient and effective manner and develop processes.
• Proficiency with common organization-specific and other computer application programs. Expert knowledge in Excel.
• Skills to work collaboratively with other locations.
• Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
• Demonstrated management and conflict resolution skills to effectively lead and motivate others.
• Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

• Experience within the construction, engineering and/or architectural industries or UC experience.
• Experience with a project management financial system.

Salary & Benefits

This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for UC Benefits.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $105,000.00 - $175,000.00.

How to Apply

• To apply, please submit your resume and cover letter.

Driving Required

• A valid driver's license and DMV check for driving record is required.

Diversity Statement

Please include, as part of your application a brief (1-2 paragraph) statement on your contributions to diversity, equity, inclusion, and belonging in your professional experience.

Advancing diversity, equity, and inclusion are fundamental to our UC Berkeley Principles of Community, which states that "every member of the UC Berkeley community has a role in sustaining a safe, caring, and humane environment in which these values can thrive."

Other Information

• This is not a visa opportunity.
• This position is eligible for up to 40% remote.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

Referral Source info

This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of "UCB Employee". Then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=64376&PostingSeq=1