Coordinator II, Philosophy Department
The University of St. Thomas invites qualified candidates to apply for a Coordinator II opportunity within the Philosophy department in the College of Arts & Sciences.
The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment. We welcome applicants of diverse races, ethnicities, geographic origins, gender identities, ages, socioeconomic backgrounds, sexual orientations, religions, work experience, physical and intellectual abilities, and financial means. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. This commitment is consistent with our mission to inspire our students, using the Catholic intellectual tradition, to think critically, work skillfully, and act wisely – all for the common good. A successful candidate will possess a commitment to the ideals of this mission.
JOIN OUR COMMUNITY
The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:
Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
Medical, dental, and vision options
Employer-paid disability, life, and AD&D benefits
The Coordinator II performs a variety of high-level administrative tasks in the fast-paced environment of a large academic department. Must be able to simultaneously manage a large number of responsibilities, provide excellent customer service, meet reporting deadlines and work with minimal direction.
Act as the first point of contact for students, faculty, staff, etc. The Coordinator serves as a liaison between the department and other administrative support offices at the university (e.g., ITS, Accounts Payable, Catering, etc.)
Scheduling: Develop, revise, publish Philosophy course schedule
Obtain accurate data: Enter accurate data into Banner. Provide and update data (Cognos reports, SharePoint reports, Excel spreadsheets). Modify schedule as needed. Record all changes. Meet deadlines as required. Track and analyze registration data.
Create course schedule in collaboration with the chair, balancing faculty requests and departmental needs
Calculate time period utilization percentages
Communicate with other departments, Facilities Scheduling, SJV, Academic Counseling, and Academic Affairs as needed
Prepare and process adjunct contracts, independent study payments and faculty overloads
Finance: Coordinate budget planning and preparation. Monitor budget and departmental expenses. Process payroll forms as needed. Analyze variances. Execute Murphy Finance and SharePoint functions. Execute accounts payable items. Process journal vouchers as needed. Manage WellsOne Pro-Card. Manage multiple indexes and accounts.
Data Management: Locate, provide, organize, and administer data efficiently, effectively and confidentially. Direct data gathering initiatives and develop tools for tracking department data. Provide department chair with data summaries and reports. Assemble confidential Annual Report materials.
Publicity and Communications: Compose, edit, publish departmental communications
Event Planning: Engage in all areas of event planning; arrange space, food, travel, accommodations, event logistics, advertising, etc.
Supervising student workers and student organizations
Office Administration: Ensure smooth functioning of departmental office and efficient use of equipment, materials and space: Handle document scanning (including resizing documents, troubleshooting copier problems, etc.). Coordinate major/minor declarations. Coordinate credit transfer requests and/or requests to study abroad. Maintain tenured and tenure-track Blackboard site. Manage department calendar. Replenish office supplies. Distribute mail. Replenish coffee supplies. Communicate information regarding MFD, phones, and other office equipment. Place maintenance calls for office equipment. Coordinate requests for physical plant, facilities scheduling, food service, service center, IRT. Prepare reports as needed by chair, registrar, and other departments. Clean up lounge and main office. Arrange office space, keys, email, voicemail for faculty and adjuncts. Explain processes and procedures of UST. Coordinate faculty evaluations.
Provide Administrative Support to Department Chair, and to Faculty as time allows
High school diploma or the equivalent
Three years of administrative experience
Bachelor’s degree in a relevant field
Administrative experience in a higher education setting
Advanced record keeping practices
HOW TO APPLY
On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.
In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.
The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at www.stthomas.edu/jobs.
The University of St. Thomas is an Equal Opportunity Employer