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Job ID: 130553

Admissions & Student Affairs Coordinator (4574U) 1652 - 1652
University of California, Berkeley

Date Posted Oct. 3, 2019
Title Admissions & Student Affairs Coordinator (4574U) 1652 - 1652
University University of California, Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Admissions/Student Records/Registrar
    Student Services

Admissions & Student Affairs Coordinator (4574U) 1652 - 1652

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date

The First Review Date for this job is: September 30, 2019

Departmental Overview

UC Berkeley's School of Optometry is internationally recognized for its excellence in patient care as well as its leadership in vision research. The School offers several clinics that provide comprehensive eye care to members of the Berkeley campus and the local community. More than 80,000 patients visit each year. Learn more at


Respond to telephone, mail, and email inquiries regarding the optometry and vision science programs. Provide excellent customer service to walk-in prospective students.
Under the guidance of the Associate Directors of Admissions, process applications to the OD and program through WebAdmit and Residency and Vision Science applications through Slate.
Provide support in the processing of applications includes data entry, follow up with applicants via email and phone, filing, review of transcripts, credentials and evaluate prerequisite coursework. Manage respective applicant databases. Coordinate recruitment schedules for traveling ASAO staff. Attend recruitment events/fairs/information sessions as needed.
Track and maintain incoming student records, including final transcripts, prerequisite coursework and background checks. Track and coordinate Sexual Violence/Sexual Harassment training, both in-person and online.
Advising and Academic Progress
Provide information to current students on a wide array of student matters ranging from new student services, awards and scholarships, financial aid, registration and scheduling, graduation and optometric licensure requirements.
Keep current on and maintain knowledge of campus administrative policies and procedures. Share knowledge with faculty, students and staff when needed. Monitor academic progress. Track grades and calculate GPAs. Refer cases to Academic Advisory Committee (AAC) and prepare materials for meetings. Attend AAC meetings as the Recorder and provide input. Update the Student Affairs optometry database to reflect current semester GPAs and students' academic status.
Event Coordination
Support in the planning and implementation of all events pertaining to Vision Science and Optometry. May be called upon to lead events as needed.
Academic Scheduling and Registration
Manage the batch registration process for fall, spring and summer sessions for all students. Enroll students in all their classes. Create data files for SIS programmers.
Work with faculty in scheduling freshman and sophomore vision science seminars. Set enrollment reservations and process waitlists for freshman and sophomore seminars.
Generate data reports as requested. Assist students in petitions to change course schedules, adds/drops, grade changes.
Serve as a scheduler for both Optometry and Vision Science classes for fall, spring and summer sessions. Maintain listservs and class rosters.
Process requests for general assignment classrooms.
Create and maintain internal class schedule per semester. Keep track of curriculum changes based on recommendations by both the Associate Dean for Student Affairs and the Vision Science Chair.
Post optometry and vision science awards.
Oversee room scheduling.
Provide verifications for credentialing services.
Update and edit website content under the ASAO's purview. Provide data to the Assistant Dean for annual reports as needed.
Assist the Assistant Dean in processing of event and expense reports and purchase orders. Other administrative duties as needed. Provide backup support to ASAO team members as needed.
Campus and External Relations
Network with centralized offices on campus in an effort to provide students with greater access to information and resources.
Professional Development
Take classes/workshops that will enhance expertise in professional areas of interest and enhance current work environment.
Participate in University service activities.

Required Qualifications

Excellent customer service skills and interpersonal skills. Multicultural competencies ability to work with diverse populations.
Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
Proficiency with Windows applications, Adobe, bConnected and FileMaker Pro.
Ability to use tact and diplomacy.
Ability in problem identification, reasoning.
Ability to develop original ideas to solve problems and not deterred by ambiguity. Ability to be resourceful, creative, innovative, and flexible.
Ability to multitask in a fast paced department, work under multiple deadlines, and have the ability to prioritize workflow in a logical/liner manner to meet strict and important deadlines.
Excellent active listening skills. Ability to give and receive objective behavioral feedback.
Outstanding communication skills, including written, oral, one on one and group.
Strong attention to detail.
Some evening and weekend work required. Some overnight travel may be required.
Able to lift up to 15lbs.

Bachelors degree and/or equivalent of experience/training.

Preferred Qualifications

Experience working in Higher Education.
Experience working in a professional school setting.
Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Driving Required

A valid driver's license and DMV check for driving record is required.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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