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Project Administrator (7377U) - 61794

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

Social Science Matrix is a UC Berkeley institute for social science research. Our purpose is captured in our name: we provide an organizational framework, a "matrix" that supports cross-disciplinary projects pursued by more than 500 social scientists across the Berkeley campus research landscape and beyond.

With Matrix as a catalyst, UC Berkeley social scientists have unique potential to generate effective solutions to global challenges like mobility, behavior change, social resilience, and governance.

This position will primarily support a Matrix Affiliated Center, the Berkeley Economy and Society Initiative (BESI), a newly created research center.

Position Summary

The Administrative Officer manages, plans and administers a range of operations and activities for the Berkeley Economy and Society Initiative (BESI) primarily and also supports Social Science Matrix, including budgetary and financial management, human resources, contracts and grants, events, and IT. BESI is a recently formed interdisciplinary center on political economy, addressing a wide range of global challenges, such as climate change, inequality, the governance of new technologies and the health of democracy. The center supports student training and faculty research and hosts a range of events from speakers to conferences, creating an active and diverse interdisciplinary forum for the development and exchange of ideas. The Administrative Officer will work with the Associate Directors of BESI and Matrix and the Faculty Director of BESI to support the center's activities and programs along with affiliated faculty research grants.

Application Review Date

The First Review Date for this job is: 12/1/2023.

Responsibilities

• Manages variety of human resources activities including employment, training, classification, and ensuring the completion of forms and documents related to HR and Payroll for unit/department.
• Gathers, analyzes, prepares and summarizes financial and HR reports in order to provide departmental gaps and improvements.
• Provides support for human resources in a variety of titles, including academic staff titles, staff titles, student titles.
• Recommends payroll titles based on roles, responsibilities and qualifications required.
• Participates in short- and long-range planning for program administrative operations and in audits of processes; recommends changes to processes.
• Develops and prepares reports and analyses for varied and complex budgetary, financial and resource projects.
• Provides input into non-technical portions of grant and contract proposals.
• Serves as resource for pre- and post-contracts and grants work, interpreting regulations and guidelines on grants and/or contracts, ensuring expenses are paid according to contract, and/or monitoring contract and grant expenditures.
• Manages and monitors expenditures based on grant and contract guidelines.
• Interacts with faculty and regional support representatives/systems, tracks and investigates payments and transactions, and oversees interactions with human resources and payroll staff.
• Participates in planning, organizing, and staffing program events of varied scope and complexity, some of which will occasionally take place during early evening or weekend hours.
• Develops and implements event budgets and determines event staffing needs.
• Coordinates event catering, AV services, and guest travel, accommodation, and reimbursement; researches and resolves vendor issues and processes invoices.
• Helps maintain the physical office space and enclosed event spaces.
• Serves as a liaison to partners using our event spaces - including support for installed AV systems, furniture arrangements and other program event support as it relates to our physical office space.
• Assists in purchasing including purchasing for funded research, office supplies for centers, equipment and inventory needs of the unit.
• Serves as primary administrative contact and point of support for the director, associate directors, program cluster leads, and other team members; funnels enquiries and time- sensitive items to appropriate personnel.
• Assists in preparing organizational website content; drafts correspondence, newsletters, and announcements to organizational constituents and updates mailing lists as needed.
• Assists with fundraising related duties such as preparing budget updates and projections for colleagues and donors, communicating with existing and potential donors, and coordinating occasional fundraising events and meetings
• Coordinates with partner programs on IT functionality and space use in shared facilities.
• May supervise a small staff of support employees and students within the scope of main business activities and program events.

Required Qualifications

• Thorough knowledge of and/or can quickly learn University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, accounting and payroll, and contracts and grants regulations and guidelines.
• Advanced proficiency in the use of word processing, spreadsheet, and database applications.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Strong project- and time-management skills, specifically the ability to plan and execute high- volume projects with overlapping timelines.
• Ability to work in a team and adapt to changing priorities.
• Ability to use discretion and maintain confidentiality.
• Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
• Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

• Knowledge of website maintenance and content updates.
• Skills in graphic design for report, flyer, presentation production.

Salary & Benefits

This is a 1yr, full-time (40 hours/week), contract appointment, eligible for UC benefits with the possibility of extension with continued funding. This is a monthly paid, exempt position.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $77,600.00 - $95,000.00.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

• This is not a visa opportunity.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=61794&PostingSeq=1