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Job ID: 168213

Administrative Assistant
Northern Illinois University

Date Posted Sep. 27, 2021
Title Administrative Assistant
University Northern Illinois University
DeKalb, IL, United States
Department College of Health & Human Sci
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Position Summary
The individual in this position is a key operational support for the dean of the College of Health and Human Sciences and works under the direction of the dean. Essential functions include: management, oversight and coordination of personnel and faculty governance policies and procedures on behalf of the dean; management of highly confidential and sensitive issues; effective communication across all levels including alumni, faculty, staff, donors, university external partners and university leadership; and the ability to secure the cooperation of both colleagues and superiors. This individual must possess the ability to analyze situations and develop viable solutions.

Organizational Relationship
This position works under the administrative direction of the dean of the College of Health and Human Sciences. The position exercises considerable latitude in setting priorities and meeting deadlines. This individual works in person in the Dean’s Office and oversees the office support staff and guides departmental office support staff in their roles in the academic personnel process.

Work Responsibilities
Individual in this position must use initiative and good judgement in acting as a project coordinator, work without immediate supervision, handle multiple tasks, and plan for projects that need to be completed with overlapping deadlines. Must maintain confidentiality. Must be versatile in working with constantly evolving assignments and be able to work in an environment where constant interruptions are common.

Must have ability to collaborate and work with a wide variety of university offices and employees, administrators, faculty, students and the outside public. Must possess strong self-management skills and ability to prioritize and organize work. Must possess a sound knowledge of business correspondence and an ability to proofread the work of self (and others) with a high degree of accuracy.

The exchange of information among the college office, its departments, and other units of the university is continual. This individual must ascertain that information is accurate so that others may have confidence in using it as a reference. Information is sent from the college to other university units such as the University Council, the Provost’s office, and the Graduate School. Excellent communication on all levels is essential.

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