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Job ID: 131499

Coordinator III, School of Law
The University of St. Thomas

Date Posted Oct. 14, 2019
Title Coordinator III, School of Law
University The University of St. Thomas
St. Paul, MN, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Human Resources
    Financial Aid
    Alumni Relations

The University of St. Thomas invites qualified candidates to apply for a Coordinator III opportunity within the School of Law, located on the Minneapolis campus.

The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment. We welcome applicants of diverse races, ethnicities, geographic origins, gender identities, ages, socioeconomic backgrounds, sexual orientations, religions, work experience, physical and intellectual abilities, and financial means. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. This commitment is consistent with our mission to inspire our students, using the Catholic intellectual tradition, to think critically, work skillfully, and act wisely – all for the common good. A successful candidate will possess a commitment to the ideals of this mission.

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
Medical, dental, and vision options
Employer-paid disability, life, and AD&D benefits

The Coordinator III will provide complex administrative assistant support to Law School Dean, Associate Dean of Academic Affairs, law school faculty (full time and adjunct), and staff. Work effectively with Deans, faculty, and staff on confidential administrative assistant functions. Interact with faculty, staff, and students in the School of Law, as well as the entire St. Thomas community, Law School Board of Governors, and the public. Needs to comply with professional ethical standards, particularly confidential information. Demonstrates independent decision making and high level of initiative. Works effectively with limited supervision. Proactively supports department goals and objectives.


Overall administrative support for the office for Dean and Associate Dean for Academic Affairs, and Director of Finance and Operations

Provide administrative support for all the activities of the dean’s suite, such as
Coordinate calendars, schedules, events and travel
Maintain an organizational system for work product, data, files and documents
Assist with all administrative tasks including emails, photocopies, scanning, reimbursement and other requests from community stakeholders
Draft professional correspondence and other communications
Maintain the office suite in a professional manner, order supplies, and keep a professional presentation of the office
Attend faculty meeting and produce well-written minutes for each meeting
Other administrative duties as needed
Serve as a professional, service-minded point of contact for internal and external stakeholders

Coordinate and provide leadership for the adjunct faculty on-boarding process
Coordinate the adjunct faculty contract process
Service and support stakeholder needs for the learning management system (Canvas) and other technology tools for faculty
Support dean and associate dean activities with the Board of Governors with tact, high-level diplomacy and a personal touch
Coordinate the teaching evaluation process each semester in collaboration with the associate dean for academic affairs
Assist with financial administrative and facilities management tasks

Assist with Accounts Payable procedural tasks
Coordinate check requests, payments, and reconciliations
Assist as liaison to Facilities Management in reporting facility issues.
Assist with other miscellaneous financial administrative tasks and projects, as needed
Program management and leadership for the student public service requirement

In collaboration with the associate dean, communicate to all law students the requirements of and process associated with the public service requirement
Draft and maintain the materials and communications related to the public service program
Serve as the point person for the web-based public service database logging system
Review all student submissions to be sure the activities meet the requirements and standards of the program
Contact students regarding issue related to public service requirement and work with them so they can successfully complete the program
Maintain responsibility for all reminder emails, mid-year checks with all students, obtaining all required paperwork and submissions from students during the year to certify completion of the program
Certify completion of the program and send the certifications to the associate dean
Coordinate Off Campus Federal Work Study Program

Coordinate completion of Off-Campus non-profit agency contract
Notify employers of student award and track cumulative student hours worked.
Collect and maintain documentation and process check requests to Off-Campus employers.
Work collaboratively with Associate Director of Graduate Financial Aid Office to ensure program compliance
Law School Communications

Working in collaboration with the Senior Marketing Program Manager, draft and disseminate The Docket, a weekly e-newsletter to the law school community that provides information about all activities taking place at the law school during the academic year
Maintain and distribute an internal directory of all faculty and staff
Assist with other miscellaneous communication projects, as needed
Law School Development Support

Assist the dean and associate dean with the thank you process for donors and others contributor to the law school mission and community, and work with University Development and Alumni Relations (UDAR) staff on the appropriate database filing for communications sent to donors
Work with UDAR to update contact information and school of law rosters, including board members, adjuncts, alumni volunteers, and others
Create contact reports in the development system for the dean and associate dean related to all donor contact and activities
In collaboration with admissions and development, assist with the scholarship process
In collaboration with UDAR, provide the dean with development reports
Minimum Qualifications

High School diploma or the equivalent
Four years of administrative support experience
Preferred Qualifications

Bachelor’s Degree
Administrative support experience in Higher Education

On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at

  • The University of St. Thomas is an Equal Opportunity Employer

Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

Please see the job description for contact details
pertaining to this university job announcement.


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