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Job ID: 138066

Graduate Student Affairs Officer (4575U) 5717
University of California Berkeley

Date Posted Feb. 7, 2020
Title Graduate Student Affairs Officer (4575U) 5717
University University of California Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Student Services
    Financial Aid
    Admissions/Student Records/Registrar

Graduate Student Affairs Officer (4575U) 5717

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The graduate program in philosophy at Berkeley offers a first-rate faculty, a stimulating and friendly community of graduate students, and the resources of one of the world's finest research universities.

Two features distinguish our profile from that of other leading graduate programs in philosophy:
  • The department has strengths in all the main areas of philosophy, including epistemology, philosophy of mind, metaphysics, philosophy of language, logic, ethics, the history of philosophy, and philosophy of science. We aim at diversity and breadth of coverage, rather than concentration on one or two areas of philosophical activity.
  • Second, the program at Berkeley is structured to give students a high degree of independence in tailoring their studies to their interests.

Those wishing to pursue graduate studies in philosophy can choose among several routes to a Ph.D. at Berkeley. The Berkeley job placement effort has been highly successful; graduates of our program have gone on to academic positions in a wide variety of colleges and universities in the U.S. and abroad.

The Berkeley campus is home to a richly diverse intellectual community; more information is available on the Graduate Diversity Outreach site.

The job will be open until filled.


This position serves as the primary support for students at critical junctures, whether it is fostering graduate students into the department, or ensuring departmental support for students as they migrate through the various years and demands of the program. The expectation is that beyond serving as a translator of the Graduate Division and department policy, this person is an advocate for students, and someone who engages with the graduate population to foster a sense of community and who continually explores opportunities to adapt and support evolving student needs.

Academic Advising & Progress of Enrolled Graduate Students:
  • Maintains all graduate students records and files.
  • Oversees graduate student class enrollment and registration.
  • Maintains departmental records of dissertation and QE committees.
  • Interprets graduate division policy and assists Faculty Graduate adviser.
  • Assists & advises students in timely preparation of documents for QE exam eligibility; committee changes and approval; advancement to candidacy; conferral of Ph.D. degree.
  • Serves as a liaison to the Graduate Division staff in determining and implementing feasible solutions regarding students with unusual and specific academic problems.
  • Initiates constitution of Ph.D. qualifying examination committees.
  • Writes and updates the Graduate Program description booklet and updates the online Academic Guide.
  • Coordinates and schedules department's language examinations.
  • Serves as a liaison with Group in Logic and Methodology of Science.
  • Applying professional Student Services concepts, provides Philosophy graduate student support in a number of areas including registration and enrollment policies and procedures, degree requirements, administrative issues, personal issues affecting studies, withdrawal and readmission, departmental and campus programs and graduation, and makes recommendations for the improvement of these programs.
  • Advises faculty on departmental/school/college and university policies and procedures; reviews students' progress and advises students and faculty on requirements for degree/program completion; identifies students with progression problems and recommends interventions; devises curriculum planning in a collaboration with Chair and Faculty, and with other departments.
  • Provides support for front desk area as needed and serves as a backup for the Undergraduate Student Services Advisor; also holds BLUcard and places orders as needed.

Graduate Admissions & Recruitment:
  • Responds to all inquiries from prospective applicants.
  • Coordinates outreach programs with specifically targeted institutions; advises prospective applicants on necessary academic preparation; initiates and arranges student recruitment visits to Berkeley in collaboration with admissions chair.
  • Compiles and organizes admission materials for applicant files using SLATE.
  • Performs detailed analyses on each applicant, evaluates transcripts, computes GPAs, and compiles an outline which is used by the admissions committee.
  • Systematically tracks all applicant files evaluated and ranked by the admissions committee.
  • Provides administrative/database assistance to admissions committee in processing admits through Graduate Division channels.
  • Advises the faculty admissions director and the organization's management of available funding for entering students and makes recommendations for the improvement of all related programs.
  • Works with management to coordinate reimbursement of applicant visits.

  • Plans and implements complex, high-visibility student events, such the department's graduate student (including minority outreach) recruitment events each spring, the first year graduate student reception each fall, and assists with other events such as the Berkeley London Conference.
  • Plans, designs, and provides information about the campus, or academic strategies and enrichment programs to students.

Fellowships & Financial Aid:
  • Analyzes, develops and administers complex funding packages for graduate students using block grants, fellowships, scholarships, departmental funds and faculty research funds.
  • Plans, develops and manages the student services budget for the department.
  • Manages the processing, evaluation, and awarding of student fellowships, grants, scholarships, and other awards and tracks individual student fellowship packages.
  • Verifies student enrollment data required for fellowships and funding.
  • Advises students on financial aid options on campus and from outside agencies including extra-mural fellowship opportunities.
  • Organizes and administers the departmental processes for equitable GSI assignments each term.
  • Manages the hiring of Academic Student Employee and processing in coordination with Campus Shared Services and UC Path, including management of position control functions.
  • Advises management on available funds for entering students based on special funding from all sources including scholarships, awards and fellowships.

Student Conduct:
  • Responsible for interpreting campus policies and advising students and faculty on student conduct, student grievances, disputes, and issues regarding discrimination.

Course Scheduling & Enrollment:
  • Serves as primary department class scheduler and enrollment manager.
  • Coordinates the academic program course planning and scheduling in consultation with Department Chair and with input from the Undergraduate Advisor and other affected stakeholders as needed.
  • Enters scheduled courses and instructor assignments into SIS/Campus Solutions.
  • Corresponds with instructors regarding details of scheduling and room assignment and facilitates updates and scheduling changes as necessary.
  • Arranges all GSI course assignments including hiring and processing through Campus Shared Services and Campus HR.
  • Ensures academic program is in compliance with Campus and College guidelines.
  • Anticipates program needs to assure that course area requirements can be met.
  • Analyzes the educational and administrative impact of proposals and changes to the course program.
  • Advises the Chair on matters of long-range course planning, ensuring that required courses are taught regularly while taking into consideration faculty leaves and FTE, as well faculty committee assignments.
  • Analyzes course enrollment data in order to advise Chair on most effective use of department's budget allocations with regard to class size, availability of G.S.I.s and readers and departmental T.A. workload agreements while ensuring compliance with all L&S, Graduate Division, Payroll and Academic Student Employee guidelines.
  • Facilitates new course approval process through appropriate administrative processes.

Career Counseling & Job Placement of Graduating PH.D. Students:
  • Responds to all inquiries from new and returning job placement candidates.
  • In consultation with faculty placement advisor, manages this process and assists with the administration of Interfolio accounts for graduate student job placement.
  • Suggests and implements enhancements to the department's placement services.
  • Develops and enhances an alumni recruitment network.
  • Organizes annual packet of job seekers for faculty reference.

Professional Development:
  • Attends campus-wide graduate advising (GSAO) meetings, and tracks and reports back to the department about any changes related to graduate affairs.
  • In consultation with supervisor, identifies and implements annual professional development goals that could include special projects, or participating in professional associations, training programs, or campus committees.
  • Seminars and workshops may focus on topics such as professional skills development, planning in higher education, and developing or maintaining expertise on various computer systems.

Required Qualifications
  • Working knowledge of academic advising and counseling techniques.
  • Knowledge of academic departments, courses, and majors.
  • Knowledge of department/school/college policies, procedures, and requirements as related to academic advising.
  • Knowledge of or aptitude to learn University-specific computer application programs.
  • Must be proficient in use of Microsoft Office and common desktop/web applications such as Filemaker Pro with the ability to learn new technologies quickly.
  • Experience using complex databases.
  • Sound judgment and decision-making including the ability to maintain confidentiality with sensitive information.
  • Strong organizational skills and attention to detail.
  • Ability work under pressure, and adjust priorities when dealing with competing and complex tasks.
  • Knowledge of, or ability to quickly learn, University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
  • Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
  • Highly effective problem identification and solving skills, presentation skills, verbal communication, written communication, and organization skills and the ability to present information in a manner that is appropriate for the needs of the audience.
  • Strong writing and communication skills; ability to communicate complex ideas effectively and efficiently.
  • Ability to develop original ideas to solve problems.
  • Excellent Interpersonal skills, multicultural competencies, and ability to work professionally with diverse populations.
  • Ability to work independently, with minimal supervision and to work collaboratively.
  • Ability to attend occasional early morning, evening, or weekend events.
  • Bachelors degree in related area and/or equivalent experience/training.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit


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