The Human Resources Liaison serves as a communication link and will be required to work closely with our business partners; Contracts and Grants, Budget and Finance, Human Resources, Academic Budget and Personnel departments and County Stakeholders, to ensure the duties and responsibilities of this position are met and plays an integral role in the coordination of human resource actions for all staff and non-faculty employees. This position is responsible for initiating and managing all salary changes; new hires, funding revisions, continuations of employment (via ISAF, E1, or ePAF), dismissals, retirement, promotions, etc. Manage filing of personnel records. Work closely with the County Operations Unit and stakeholders processing personnel actions for the field staff. Provides excellent customer service support assisting employees with questions related to payroll, benefits and other Human Resources matters.
Human Resources Management competency: Knowledge of Human Resources policies and procedures. Human resources and personnel needs for the department include but are not limited to faculty and staff recruitment, facilitating the new hire process, and ensuring reappointments of faculty. In managing the recruitment process, this position reviews all EHRA applications to ensure that applicants meet the minimum qualifications as specified in the advertisement, verify credentials, etc. This position communicates ongoing updates of staffing/ recruitment to administration and stakeholders. In addition, temporary and student employment is managed by this position. This position manages the overall recruitment process from obtaining approval to advertise to identifying locations to post vacant positions. As applicants submit applications for consideration, this position reviews applications in People Admin 7 to ensure applicants meet the minimum qualifications required. Once suitable candidates have been identified and hiring supervisors are ready to move forward with new hires, this position initiates and manages that process in its entirety in and through the People Admin 7 position management and applicant tracking system. This position must always remain abreast of the status of various positions within the department. This position also provides support with classification of current positions for the SHRA and EHRA employees’ within in the unit.
Information/Analysis and Decision Making competency:
This position has significant concentration in the areas records, reports and filing, by processing, verifying and maintaining documentation relating to personnel activities such as staffing, recruitment and classifications. Performs research, data collection and analysis of employee and position information. Employee is point of contact for demographic compilation for all employees. This position is responsible for the initiation and preparation of all EHRA and SHRA full time, temporary and student employment personnel actions (payroll authorizations, continuations, ePAF’s) within the department. This position must exercise extremely high levels of discretion and confidentiality due to the management of sensitive and confidential information. Employee builds, maintains and manages files via databases and physical storage for each area of responsibility. Computerized ledgers and/or spreadsheets are maintained to assure accuracy in records and reports and to be able to generate/query information in the needed format. Establishes and maintains filing systems that are easily accessible because of the need to verify employment of employees. In addition to maintain compliance of federal partner.
Business and Records Administration competency:
This position also ensures appropriate funding sources and percentages are applied to the salaries of employees. The role of this position is defined and impacts the overall efficiency and effectiveness of organizational operations. This position is indeed an integral and key component of organizational operations.
Due to the complexity of Cooperative Extension in that its operations are governed by federal, state and county levels, this position regularly has to adjust accordingly based on need or situation. Thus, it is imperative that this position maintains a substantial amount of knowledge relative to various procedures and practices, organizational structure, functions and services to determine the appropriate actions. Knowledge of Federal withholding and deduction reports for USDA and the Office of Personnel Management for civil service employees.
This position provides some administrative support to the budget officer for the department relative to dollars allotted and funding sources used for hiring temporary and student employees.
This position is responsible for maintaining MOA’s and MOU’s for cost sharing with county extension employees. Conflict of Interest and Notice of Intent reports are initiated and processed.
Provides training, interacts with diverse audiences to ensure equality. This position is regularly in contact with employees, applicants, university officials, county, state and federal government officials, and other stakeholders to address and answer inquires and advise relative to processes, policies and procedures. Calls or face-to-face interactions also include issues relative to payroll, recruitment, employment, FMLA, worker’s compensation, employment verifications, references and training resources. This position networks with University Payroll, Contracts & Grants, Human Resources, Budget and Finance, Academic Affairs, OPM counterparts and County personnel and administrators with regard to initiating, and reconciliation of various records and reports. Excellent speaking and written communication skills are necessary in order to effectively correspond in regard to these areas of responsibilities.