University of Idaho
Admin Financial Specialist
Vice Provost for Academic Initiatives
$17.01 per hour or higher commensurate with experience
The position reports directly to the UI Academic Budget Officer within the Budget Office as part of a shared services model, providing support for Units reporting to Vice Provost for Academic Initiatives, specifically Distance and Extended Education (DEE), i.e., Independent Study in Idaho, Summer Session and Dual Credit. Responsible for the financial, personnel and administrative functions and business operations within DEE, and other units within Academic Initiatives as necessary. Coordinates and processes travel documents, organizes schedules and provides professional correspondence through letters, memos and other reports or documents; assists in the daily operations of DEE Units, and provides excellent customer service. Prioritizes work assignments, determines proper compliance with established policies, serves as liaison to internal and external entities, and collects/interprets a variety of data for reports essential to DEE. Works collaboratively with other financial personnel in the Budget Office with cross coverage to other areas when necessary.
3 years related work experience in bookkeeping, administrative support or office management.
Good knowledge of office support functions and reception.
Good computer skills, including experience with Microsoft Office programs such as Outlook, Word, Excel, PowerPoint, Adobe, or similar programs.
Bachelors Degree in a related field relevant to the qualifications and responsibilities described in the position description and at least three years experience/familiarity with higher education programs or executive/senior level support.
Excellent written and oral communication skills and experience in composing a variety of business documents.
Experience in handling confidential information.
Experience with Banner Finance, Human Resources, and Student modules, or in a similar integrated data management system and PeopleAdmin.
Experience interpreting, explaining, and applying complex regulations such as FERPA and academic regulations.
Experience analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators.
Experience coordinating activities requiring complex arrangements.
Experience making budget projections, monitoring budgets, and allocating funds, expenditures, and reconciling accounts.
Initiative with a very strong work ethic, self-start and ability to learn new tasks and skills with minimal training.
Ability to adapt quickly to changing policies and procedures.
Ability to meet deadlines and work under pressure while providing accurate and timely information.
Ability to handle interpersonal situations with tact and diplomacy and work with diverse groups of people.
Demonstrated leadership, organizational, and decision-making abilities.
Physical Requirements & Working Conditions:
Open Until Filled:
Applicants please provide a letter of qualification which addresses the areas of responsibility and all the minimum and preferred qualifications for the position.
First consideration will be given to applications received no later than October 10th, 2018.
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, please visit: jobs.uidaho.edu
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.