Position: Administrative Assistant to the Associate Dean of Academic Affairs
Department: Office of the Dean-College of Veterinary Medicine
Status: Full-time
Special Qualifications
In keeping with the President’s commitment to Tuskegee University Becoming "One Tuskegee", the ideal Administrative Assistant will possess the willingness to use their expertise in transforming Tuskegee into a leading 21st century living and learning environment.
Essential Duties and Job Responsibilities
Maintain and update curriculum balance sheets with grades, provisional credit allowance sheets, and undergraduate prerequisites for all veterinary students to ensure that all student files/records are complete and accurate for graduation clearance through the Registrar’s Office
Collect grade sheets from faculty and submit the original grade report to the Registrar’s Office
Maintain a record of all grade sheets from faculty and other academic personnel
Assist Associate Dean with generating letters to students informing them of their academic performance
Maintain accurate files on each student entering the veterinary program by communicating with the Admissions Office to ensure that each student folder contains the required documents (original acceptance letter, original transcripts, pre veterinary provisional credit allowance sheet, admissions application)
Request official transcripts and other information needed for completion of students’ academic files
Disseminate information related to the academic veterinary program
Assist students with academic-related requests
Assure necessary confidentiality of information
Type letters, reports and other correspondence as directed by the Associate Dean
Answer and make telephone call on behalf of the Associate Dean
Make travel arrangements, appointments and arrange meetings/conferences as requested by the Associate Dean
Assist the Associate Dean with reports requested by the Director of Admissions, the Chairperson of the Academic and Professionalism Advisory Committee, and other reports and requested materials
Work with office personnel to order supplies/equipment needed
Ability to work well with other office personnel and assist where needed
Maintain contact with activity directors to minimize problems in program operation
Register students for each semester (verify all other class registrations for accuracy)
Prepare senior grades and verify any incompletes at the end of semester to ensure accuracy for graduation. Start preparing balance sheets for other classes and upon request from veteran’s affairs.
Generate excel reports upon request for course grades, scholarships and class ranking reports.
Maintain records of all mid-term and end of semester grade sheets from faculty.
Assist Associate Dean with generating letters to students of their academic performance.
Assist students with academic and non-academic related requests (state licensure applications, verification letters, and/or problems).
Collect student data ethnically/racially underrepresented in veterinary medicine
Perform other related duties as assigned
Qualifications
College degree
Training in business and previous experience with maintaining budgets
Previous experience in office administration and/or supervisory level position
Knowledge of Microsoft Word, Excel and other software for generating reports and statistical data
Ability to communicate effectively, both verbal and written
Must have patience with students and willing to be helpful
Salary
Commensurate with education, training, and experience
**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. **
Applications are available at the following link:
https://www.tuskegee.edu/Content/Uploads/Tuskegee/files/HR/Fillable-TU-EMPL….
Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of (3) to (5) references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position. The University reserves the right not to fill the position in the event of budgetary or operational constraints.
Human Resources Department
Attn: Employment/Recruitment
101 Kresge Center
Tuskegee University
Tuskegee, Alabama 36088
Email Address: employment@tuskegee.edu
Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of employment.
Must be able to pass a background check.
