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Job ID: 207725

Client Liaison
Tufts University

Date Posted Mar. 23, 2023
Title Client Liaison
University Tufts University
Medford, MA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Agriculture/Animal Care
    Administrative Support/Services


Cummings School of Veterinary Medicine at Tufts University provides 24-hour care for pets 365 days of the year. We offer high quality medical care, consultation, referral, and emergency veterinary services for the care of dogs, cats and exotic pets. In addition, the hospital creates a positive learning experience for Tufts Cummings School of Veterinary Medicine at Tufts University students and student technicians about small animal medicine and surgery.

What You'll Do

Cummings School of Veterinary Medicine at Tufts University invites applications for a Client Service Liaison in the Foster Hospital for Small Animals. While primarily focused in all aspects of Client Services, this position will work closely with the front desk and clinical service areas to provide high quality service to external and internal customers.


The Client Service Liaison will have a unique role in client experience, scheduling appointments, facilitating communication with referring veterinarians, providing patient updates, and assisting general information callers.This position will have the primary role of ensuring that clients are treated with care and empathy, and to act as the client’s advocate before and after their visit to the hospital.


The Client Liaison will:

  • Serve as liaison for clients and hospital clinical services.
  • Schedule initial and follow-up appointments.
  • Take messages for clinicians and route appropriately, according to coverage schedule.
  • Answer general information calls about hospital services; route medical questions to clinical teams.
  • Establish electronic medical records.
  • Email new client documents and confirm appointments
  • Ensure that the entire patient medical history (primary DVM records, all diagnostics, client history, and estimates) is complete and accessible to all members of the health care team for that patient,
  • Ensure rabies vaccination status is documented.
  • Manage section clinical schedule
  • Educate clients on hospital policies and protocols including financial policy.
  • Monitor and maintain liaison and clinical service(s) emails

The ideal candidate will have a good understanding of common veterinary medical conditions and have excellent communication and organizational skills.


Specific allocation of responsibilities may change depending upon the needs of the hospital.

What We're Looking For

Basic Requirements:

  • Required qualifications include:
  •  High School Diploma or equivalent
  • 2 years of customer service experience in a veterinary or medical office
  • Exceptional communication skills (both in person and by telephone)
  •  Ability to remain calm and gather information in emergency situations and display empathy to client.
  • Ability to follow emergency protocols including taking action, notifying appropriate authorities, clinical and administrative leadership and security.
  • Ability to document and record accurately the events as they happened.
  • Ability to prioritize multiple responsibilities within a busy clinical setting.
  • Ability to effectively work as a positive member of a diverse team of clinical and administrative professionals.
  • Computer skills including familiarity with Microsoft Office and the ability to quickly learn the electronic medical record system.


Preferred Qualifications:

  • Associates or Bachelor’s degree in relevant field of study.
  • 3 -5 years of customer service experience, in veterinary or human medicine.
  • Knowledge of medical/veterinary terminology.

Pay Range

Minimum $18.35, Midpoint $21.43, Maximum $24.50
Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

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Contact Information

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