Procurement Analyst (Job S#325)
Posting Date: July 19, 2022 Posting End Date: September 19, 2022
Position Title: Procurement Analyst Department: Purchasing
In keeping with the President’s commitment to Tuskegee University becoming "One Tuskegee", the ideal Procurement Analyst will possess the willingness to use their expertise in transforming Tuskegee into a leading 21st century living and learning environment.
Essential Duties and Job Responsibilities:
Oversees the University travel program and procedures such as the following:
Ensuring the Travel Authorization Form is obtained with all appropriate approvals
Booking airfare, hotel, conference registrations, rental cars, etc.
Reviewing and approving travel cash advances, travel reimbursements, and travel expense reports.
Assists in processing the University’s travel expense reports, cash advances, registration fees, and airfare invoices
Ensures the timely and accurate processing of employee travel and expense reimbursements
Perform reviews of expense reports to ensure proper documentation is included, and compliance with statutes, policies and procedures
Works closely with employees to clarify and/or gather missing information and documentation
Responsible for providing a high level of customer service to employees by responding to and resolving reimbursement inquiries and issues in a timely manner
Maintains accurate and complete expense files and documentation
Provides detailed mathematical calculations of Travel Reimbursements and match with appropriate Travel Authorization Request
Checks for agenda and audits per diem using the departure and return times
Ensures all receipts are included prior to processing
Responsible for the reconciliation of the credit card used to book travel-related expenses
Works with travelers and/or Fiscal Representatives to settle outstanding cash advances
Provides support to the departmental representatives; and assists with training as needed.
Performs other related duties.
Ability to perform accurately in a detail-oriented environment
Ability to compile, review, and reconcile complex financial data for accuracy, completeness, and compliance
Ability to prioritize, organize and perform multiple work assignments simultaneously
Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices
Excellent interpersonal and written communication skills.
Bachelor’s degree in Business Administration or Accounting
Proficient in the Microsoft Office Suite
Strong customer service skills for building good relationships with customers and vendors
Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
Commensurate with education, training and experience
Additional Position Information:
This position require weekend and after hour work job responsibilities? Sometimes
This position require travel? No
This position funded through restricted funding? No
This is a temporary position, if temporary what is the end date of the position? No
**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements.
Applications are available at the following link:
Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of (3) to (5) references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position. The University reserves the right not to fill the position in the event of budgetary or operational constraints. Application packets with missing information will be considered incomplete and will not be processed.
Human Resources Department
101 Kresge Center
Tuskegee, Alabama 36088
Email Address: email@example.com
Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
Federal law requires identity and employment eligibility verifications on Form 1-9 within three (3) business days of employment.
Must be able to pass a background check.